Executive/ Sr. Executive - Procurement

Location: Hyderabad, Telangana
Department: Procurement
Experience: 2-4 years in Procurement
Education: Bachelor's Degree (Engineering/ Commerce)
Skills Required: SAP MM, Purchase Order Management, Vendor Coordination, MIS Reporting

Job Summary

The Executive - Procurement is responsible for preparation and processing of documentation including management proposals, purchase order (PO), vendor follow-ups etc,. The role requires proficiency in SAP MM module and effective communication with internal and external stakeholders to ensure timely delivery of materials and compliance with procurement policies.

Primary Responsibilities

1. Purchase Order Management: Create, review, and process POs in SAP MM while ensuring accuracy in terms, pricing, and vendor details.
2. Vendor Coordination: Follow up with vendors for offer receipt, material delivery, resolve supply delays, and maintain strong supplier relationships.
3. Procurement Documentation: Maintain and manage all procurement-related documentation, including proposals, POs, contracts, and approvals.
4. MIS & Reporting: Prepare and update procurement MIS reports, tracking purchase orders, vendor performance, and delivery schedules.
5. Commercial comparisons: Prepare commercial comparisons, cost benchmarking, and prepare proposals for management approvals.
6. Approval Coordination: Prepare documentation for approvals, ensuring compliance with company SOPs.
7. GRN & Invoice Verification: Coordinate with finance & stores teams to ensure proper Goods Receipt Note (GRN) processing and invoice validation and resolve any errors in the same.
8. Coordination with Cross-Functional Teams: Work closely with operations, finance, and logistics teams to streamline procurement workflows.
9. Continuous Improvement Initiatives: Propose and implement process improvements to enhance procurement efficiency and reduce costs.

Key Result Areas (KRAs)

1. Purchase Order Management – Ensure accurate and timely creation, review, and processing of POs in SAP MM.

2. Vendor Coordination – Maintain strong supplier relationships, follow up on deliveries, and resolve supply delays.

3. Procurement Documentation & Compliance – Manage procurement records, contracts, and approvals while ensuring SOP compliance.

4. MIS & Reporting – Prepare procurement reports, track PO status, vendor performance, and delivery schedules.

5. Cost Optimization & Commercial Analysis – Conduct cost benchmarking, prepare commercial comparisons, and drive cost-saving initiatives.

6. GRN & Invoice Verification – Ensure accurate Goods Receipt Note (GRN) processing and timely invoice validation with finance and stores.

Preferred Skills & Competencies

• Strong knowledge of SAP MM and procurement processes
• Experience in vendor coordination and supplier management
• Proficiency in MS Excel for MIS reporting and data analysis
• Understanding of commercial terms, taxation, and contract management
• Good negotiation and communication skills
• Ability to handle multiple tasks efficiently with strong attention to detailRole & responsibilities

Preferred candidate profile

Perks and benefits