Executive Assistant

• Acting as the fist point of contact, dealing with correspondence and phone calls.
• Responsibilities like maintaining calendars on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries.
• Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments.
• Coordinate and manage calendars, schedule meetings, appointments and travel arrangements.
• Draft and prepare correspondence reports, presentations, periodic dashboards and documents as needed.
• Organizing/ coordinating events, projects, initiatives and conferences to provide administrative and logistical support.
• Ensure closure with manager/ executive of important tasks and deadlines.
• Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings.
• Managing the timesheets and processing expenses.
• Custodian of all original agreements.
• Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Any additional ad hoc tasks required.

Experience:

• 6-10 years in a similar role
• Experience of working in CXO offices
• Knowledge of MIS reporting is preferred
• Hands on experience with Excel is required