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Administration Coordinator
Inde Global Consulting
posted 25d ago
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Job Description
- Ensure all team members submit their weekly timesheets and Out of Pocket Expenses (OPE).
- Send a weekly report detailing hours by employee and project code.
- Calculate monthly client billing, coordinate with Accounts to generate invoices, and send them to clients.
- Track receivables by client and follow up with their Accounts Payable (AP) teams.
- Maintain a simple calendar for team vacations and birthdays.
- Collaborate with the Marketing team to implement updates on the website.
- Distribute monthly utilization reports to all team members.
- Ensure all Engagement Letters are signed, and track EAF and CA statuses.
- Oversee the creation of Sales Orders and Project Codes for all engagements.
- Track new client inquiries and proposals.
- Schedule practice-related training sessions.
- Coordinate with IT for required access, such as emails, SharePoint, AuditProdigy, etc.
- Submit expense reports on behalf of the partner.
- Track and schedule external webinars and training sessions for the team.
- Manage and track marketing collaterals.
- Monitor marketing initiatives on platforms like the website, LinkedIn, and BrightTalk.
- Prepare and analyze monthly projections versus actuals in the first week of each month.
Employment Type: Part Time
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