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Plan International

Compare

4.3

based on 83 Reviews

20 Plan International Jobs

Administration Coordinator -OSC

Plan India

4.3

based on 83 Reviews

3-5 years

New Delhi

1 vacancy

Administration Coordinator -OSC

Plan International

posted 1mon ago

Job Role Insights

Fixed timing

Key skills for the job

Housekeeping Hospital Administration Procurement Cash Management Services MS Office Logistics Management

+ 4 more

Job Description

Reporting to Manager Administration, the Admin Coordinator will be responsible to provide day-to-day Admin work, office management and logistics support to the GFATM Team.

Key Responsibilities:
Housekeeping

To oversee Admin Assistant in managing all the in-house meetings by receiving the guests and serving tea/coffee to the guests during the meetings.

To consolidate and keep a record of various utility bills and forward the bills to the Accounts teams for payments

To assist for logistics requirements of all events / conferences organized for the project

To coordinate with the participants and logistics management agencies for hassle free logistics arrangements considering the safety, security, hygiene, locations and prices

To arrange sitting arrangements in the office for new joiners

To coordinate with Admin Officer Reception for assignment of duties of the drivers and taxi service providers to meet the travel requirements of all the staff members / guest of the team.

To coordinate with Admin Unit regarding procurement / supplies of goods and services.

To coordinate with vendors as and when required or as advised by line manager

To coordinate with the Accounts team for timely payments to all vendors

Record Keeping and Documentation

Maintain all the records and documentation in hard copy as well as scanned copy
Maintain files and records by storing them in proper manner
To assist Admin Assistant for the inventory management of assets
To help Admin Assistant in annual asset verification
To make sure of laptops and other requirements for new joiners
To handle Petty Cash account
To timely record all expenses in petty cash register for record keeping and submit the records to the Accounts Team
Record keeping and Documentation
Maintaining files and doing documentation as guided by Manager Administration.
Storing the files in proper manner.
Any other job assigned by the Line Manager.
Graduate degree in any disciplines
Minimum 3-5years of work experience in administration
Ability to listen, respond and relate with respect, empathy and congruence.
Strong analytical skills and good IT skills ability to use MS Office.
Strong problem-solving, innovative and creative thinking skills.
Strong organisational and time management skills to meet deadlines.
Ability to work independently and as part of a team