Executive Secretary

Role/Job Title: Executive Secretary

Function/Department: Data & Analytics

Job Purpose:

We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executives schedule, as well as performing various administrative tasks.

Roles & Responsibilities:

• Managing schedules: Planning appointments, meetings, and travel arrangements
• Taking minutes: Attending meetings and recording the minutes
• Handling phone calls: Receiving and screening phone calls, and redirecting them when appropriate
• Managing correspondence: Typing and proofreading correspondence
• Preparing reports: Preparing reports and expense reports
• Maintaining records: Maintaining records
• Assisting with administrative tasks: Handling various administrative tasks to ensure the smooth operation of the executive office

Key Success Metrics:

• Excellent communication skills: Both verbal and written communication skills
• Proficiency with office software: Proficiency in Microsoft Office suite and office management software
• Attention to detail: A high level of accuracy and attention to detail.
• Time management: Excellent time management and multitasking skills
• Integrity and confidentiality: A high level of discretion and the ability to handle sensitive information with integrity.
• Problem-solving skills: Problem-solving skills with a keen eye for details

Education Qualification:

Graduation: Any Graduate or Postgraduate

Experience Range: 5 to 10 years