Personal Secretary - IT Industry

Job Description: Personal Secretary to Lady CEO IT Industry

Position Title: Personal Secretary (PS) to CEO

Location: Kochi, Kerala

Preference - Female Candidate

Job Summary:

We are seeking a highly organized, detail-oriented, and professional Personal Secretary (PS) to provide administrative and personal support to the lady CEO of a fast-paced IT organization. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with both professional and personal tasks to ensure seamless day-to-day operations.

Key Responsibilities:

1. Administrative Support:

• Manage the CEOs daily schedule, appointments, and calendar.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and meeting materials.
• Maintain accurate records and filing systems.

2. Meeting and Travel Coordination:

• Plan and organize internal and external meetings.
• Take meeting minutes and follow up on action points.
• Arrange travel plans, including flights, accommodation and destination local conveyance.
• Prepare detailed itineraries for business trips.

3. Communication and Liaison:

• Act as the point of contact between the CEO and internal/external stakeholders.
• Handle confidential information with discretion.
• Relay messages, tasks, and updates to teams on behalf of the CEO.

4. Office and IT Coordination:

• Work closely with IT teams to ensure the CEOs technical requirements are met.
• Assist with troubleshooting and setting up devices and software.
• Manage online meetings and virtual conference setups.

5. Personal Assistance:

• Manage personal appointments, errands, and tasks as required.
• Handle personal shopping, reservations, and special requests.
• Assist with event planning, social engagements, and celebrations.

6. Task and Project Management:

• Track project deadlines and ensure deliverables are completed.
• Conduct market research and compile data for decision-making.
• Support the CEO in managing special projects and priorities.

Qualifications and Skills:

Education:

• Bachelors degree in Business Administration, Management, or a related field.

Experience:

• 3–5 years of experience as a Personal Secretary, Executive Assistant, or similar role, preferably in the IT industry.

Key Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and tech-savvy with modern IT tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion, professionalism, and confidentiality.
• Problem-solving mindset with attention to detail.

Preferred Attributes:

• Flexibility to work extended hours and travel when required.
• Positive attitude and proactive approach to tasks.
• Strong interpersonal skills and cultural sensitivity
• High responsiveness & Availability

Work Environment:

• Professional office setting with occasional travel requirements.
• 5 day working week.

https://www.nestdigital.com

https://www.linkedin.com/company/nest-digital-pvt-ltd

NeST Digital is a global technology solutions provider that creates real business transformation for our clients. We drive digital-led innovation, guided with our 20+ years of experience in delivering successful solutions across industry verticals for Global Fortune 500 companies to startups, spread across India, USA, Middle East, Europe, Australia and Japan. Our mission is to be the single digital partner for our clients’ transformation journey. We combine our R&D, Manufacturing Expertise, Digital Technologies and Services into integrated solutions. From the inception in 1998, NeST Digital, the premier technology arm of NeST Group, delivers cutting-edge technology solutions that solve complex challenges including cost, quality and productivity and ultimately improve the bottom line of our clients. NeST always builds solutions that are future-proof by leveraging the power of cognitive technologies such as machine learning (ML), robotic process automation (RPA), natural language processing (NLP), artificial intelligence (AI) and other disruptive innovations and let our clients unlock the power of sustainable digital revolution.Role & responsibilities