Executive Assistant

Key Responsibilities:

1. Calendar & Schedule Management:
   
• Manage and organize the MD's calendar, appointments, and meetings.
• Prioritize and schedule engagements, ensuring effective time management.
• Handle changes and conflicts in schedules.
2. Communication & Correspondence:
   
• Act as the first point of contact between the MD and internal/external stakeholders.
• Draft, screen, and respond to emails, letters, and phone calls on behalf of the MD.
• Coordinate follow-ups and relay important messages.
3. Meeting Coordination:
   
• Organize board meetings, leadership team meetings, and other critical discussions.
• Prepare agendas, minutes of meetings, and action item summaries.
• Ensure the MD has all required information and materials in advance.
4. Travel & Logistics Management:
   
• Arrange domestic and international travel itineraries, including flights, hotels, transportation, and visas.
• Ensure the MD's travel plans align with work schedules.
5. Document Management:
   
• Prepare, organize, and maintain confidential reports, presentations, and documents.
• Conduct research and analysis to assist in decision-making.
• Event & Project Coordination:
  
• Support in organizing corporate events, conferences, and team engagements.
• Assist in managing and following up on projects or initiatives driven by the MD.

Office Administration:

• Manage day-to-day administrative tasks for the MDs office.
• Liaise with internal departments and external vendors to ensure smooth operations.

Confidentiality & Professionalism:

• Maintain strict confidentiality regarding sensitive business information and personal matters.
• Represent the MD in a professional and polished manner.

Support for Decision-Making:

• Provide insights, data, and reminders on pending projects or discussions to keep the MD updated.
• Assist in coordinating key projects across departments and tracking their progress.

Skills & Competencies Required:

• Organizational Skills: Ability to manage tasks, deadlines, and complex schedules effectively.
• Communication Skills: Strong verbal and written communication skills to interact professionally with all levels of stakeholders.
• Discretion & Integrity: Ability to handle sensitive and confidential matters with discretion.
• Time Management: Ability to prioritize tasks and handle multiple responsibilities efficiently.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with business tools.
• Problem-Solving: Ability to handle challenges and find solutions proactively.
• Adaptability: Ability to work in a fast-paced, dynamic environment with changing priorities.