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HTIC Global
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HTIC Global - Head of Systems (8-12 yrs)
HTIC Global
posted 1mon ago
Flexible timing
Key skills for the job
Job Description :
Job Title : Head of Systems
Reports to CEO
Proposed Grade M4
Job Purpose :
The Head of Systems oversees the planning, implementation, and tracking of a specific short-term project which has a beginning, an end and specified deliverables.
Primary Functions :
- Build and maintain system architecture
- Design, development and deployment of the overall systems.
- Define system solutions based on need analysis, cost and required integration with existing applications, systems or platforms.
- Understand and deliver business automation requirements through the system to support business in revenue, cost, process, experience or efficiency improvements
- Make the system a hassle/trouble free system with minimum bugs/stops/downtime
Duties and Responsibilities :
The Head of Systems performs a wide range of duties including some or all of the following :
Plan the project :
- Define the scope of the project in collaboration with senior management
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Determine the resources (time, money, equipment, etc) required to complete the project
- Develop a schedule for project completion that effectively allocates the resources to the activities
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
- Determine the objectives and measures upon which the project will be evaluated at its completion
Staff the project :
- In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
- Manage project staff and/or volunteers according to the established policies and practices of the organization
- Ensure that personnel files are properly maintained and kept confidential
- Ensure that all project personnel receive an appropriate orientation to the organization and the project
- Contract qualified consultants to work on the project as appropriate
Execute the project :
- Execute the project according to the project plan
- Develop forms and records to document project activities
- Set up files to ensure that all project information is appropriately documented and secured
- Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Control the project :
- Write reports on the project for the stakeholders
- Monitor project flow and variance to be reported to stakeholder on a real time basis
Evaluate the project :
- Ensure that the project deliverables are on time, within the required level of quality
- Evaluate the outcomes of the project as established during the planning phase
Qualifications :
Education :
- University Degree in a related subject
- Scrum Master Certified will be an added advantage
Knowledge, skills and abilities :
- Knowledge of project management
Experience :
- 12 years planning and/or management experience
Working Conditions :
- Head of Systems usually work in an office environment but the purpose of the project may sometimes take them to non-standard workplaces.
- Works a standard work week but may be required to work some evenings and weekends to meet project milestones.
Education Background :
- Preferred: MBA/PGDBA from a reputed B-school or university.
- Experience: Minimum 8 to 12 years
Additional Competencies :
- Behave Ethically : Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
- Communicate Effectively : Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Creativity/Innovation : Develop new and unique ways to improve operations of the organization and to create new opportunities.
- Foster Teamwork : Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
- Lead : Positively influence others to achieve results that are in the best interest of the organization.
- Make Decisions : Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
- Organize : Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- Plan : Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Solve Problems : Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Working Conditions :
- Sunday Fixed OFF and an alternative Saturdays can be availed as an OFF.
Functional Areas: Other
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