Receptionist Administrator - Female Candidates Only

Key Responsibilities:

Receptionist Duties:

• Greet and assist visitors in a friendly and professional manner.
• Answer and direct phone calls, emails, and inquiries promptly.
• Schedule and coordinate appointments, meetings, and conference calls.
• Manage the reception area, ensuring it is clean and organized.
• Handle incoming and outgoing mail and deliveries.
• Maintain office security by following procedures, monitoring logbooks, and controlling access to the office.

Administrative Support:

• Perform general office duties, including filing, data entry, and record-keeping.
• Maintain and update office supplies inventory, placing orders when necessary.
• Prepare and process documents such as memos, reports, and presentations.
• Assist in the preparation of meetings, conferences, and events.
• Handle office correspondence, including emails and postal mail.
• Coordinate travel arrangements and accommodations for staff as required.
• Assist with other administrative tasks as needed to ensure smooth daily operations.

Qualifications:

• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Strong communication skills, both written and verbal.
• Professional demeanor with a friendly and approachable personality.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time efficiently.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment (printers, phones, fax machines, etc.).
• Strong problem-solving skills and the ability to stay calm under pressure.