Executive - Purchase & Admin

Role & responsibilities

Procurement Planning

• Analyze and receive Purchase Requisition Notes from the Production team, ensuring timely and accurate material requirements.
• Create and maintain procurement schedules based on production timelines, BOM, stock levels, and demand forecasts.
• Evaluate inventory levels to determine materials to be procured, ensuring no production delays.
• Plan dispatch schedules for parts to be sent for machining and ensure timely returns from vendors.
• Ensure consumables are ordered in alignment with Minimum Stock Levels to avoid stock outs.
• Collaborate with production teams to proactively address any material shortages or delays.

Procurement Operations

• Request and evaluate quotations from vendors, ensuring competitive pricing and quality standards.
• Raise, approve, and ensure timely entry of purchase orders in the system.
• Coordinate and follow up with suppliers to guarantee on-time delivery of materials and parts from vendors.
• Maintain accurate and organized records of all purchase orders, supplier contracts, and related documents.
• Monitor supplier performance, including quality, safety and delivery timelines, and take corrective actions when necessary.
• Work closely with the Accounts department to ensure accurate tracking of payments.
• Track purchase orders through the procurement process and provide regular updates to the reporting manager.
• Respond promptly to supplier inquiries regarding order status, payment updates, or delivery concerns.

Vendor Development

• Invite and evaluate supplier quotes based on defined parameters (price, quality, delivery time) and ensure cost-effectiveness.
• Source and partner with reliable suppliers and maintain vendor relationships.
• Negotiate competitive pricing and favorable terms with suppliers to ensure cost efficiency.
• Prepare and finalize contracts with suppliers, discussing and agreeing on credit terms.
• Monitor supply schedules, ensuring the timely delivery of materials and adherence as per our quality standards / requirements.
• Continuously assess and improve vendor performance through regular communication and follow-up along with supplier rating.

Personal Attributes:

• Attention to detail and accuracy in record-keeping.
• Proactive, with the ability to identify potential procurement issues and address them before they impact operations to the reporting manager.
• Ability to maintain professional relationships and build trust with suppliers and internal teams.
• Strong communication and negotiation skills to engage effectively with suppliers.
• Ability to work under pressure and handle multiple tasks simultaneously

Preferred candidate profile

Education: Graduate, B tech Preferred

Experience: 2-4 Years in purchase

Perks and benefits

PF, Medical Insurance,