EA To MD

I. Hiring specifications

Job Purpose:

We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will be a strategic partner, capable of managing a wide range of administrative and executive support-related tasks. They must be able to work independently and possess a high level of confidentiality, efficiency, and attention to detail.

Role Expectations:

Administrative Support:

Manage the MDs calendar, schedule meetings, and coordinate appointments.

Handle travel arrangements, including booking flights, hotels, and transportation.

Prepare and edit correspondence, communications, presentations, and other documents.

Meetings Discussions

To facilitate meetings and discussions of the MD and / or on behalf of the MD ensuring adequate prior preparation of participants as well as follow-up on action points

Take detailed minutes during meetings and follow up on action items. To keep track of meetings / discussions and their action points and ensure coordination between individuals and teams participating in the meetings and discussions

To coordinate all meetings, discussion forums and client engagements on behalf of the MD that will include preparatory work, recording minutes and follow up action in all cases.

Project Management:

To be part of the project management office and follow up on progress with various stake holders

Track progress on strategic initiatives and provide updates.

Reporting structure: The candidate will report directly to the Managing Director

II. PEOPLE SPECIFICATIONS

Profile: Ideally ~

Minimum of 5 years of experience as an Executive Assistant or in a similar role

Proactive, independent mature professional with high level of ownership responsibility

Competent in project / program management; has a background in analysis and analytics

Requisites: Exposure working in a corporate or high-paced professional environment. Experience supporting C-suite executives or senior management.

Competencies:

Analytics and Financial Analysis

Project Management tools

Exceptional organizational and time management skills.

Ability to multitask and prioritize tasks effectively.

High degree of professionalism and emotional intelligence.

Detail-oriented with a proactive approach to problem-solving.

Ability to work under pressure and meet deadlines.

Strong interpersonal skills and the ability to build relationships with stakeholders

Behavioural:

Hi Tech way of working: We value behaviour aligned with CCODERS

Customer First: Operate with customer success mind set and align all our actions accordingly.

Collaborative problem solving: Organisation interest supersedes individual interests; working together to solve problems effectively.

Ownership Commitment: Going above beyond the call of duty while also keeping up with the promises targets under any circumstances.

Data Driven, First Principle: Objective Decision making based on data (Not on Hunches)

Expanding-Growth Mind set: Be open to new challenges whilst willing to step out of comfort zone in order to learn and grow.

Result commercial orientation: Manage cost and resources to achieve business outcomes commercial success.

Speed and Scalable Process Approach: Deploy processes that are flexible, agile and unlocks business value with speed.