Administration Manager

Key Responsibilities:

• Event Planning Support:
• Assist event managers with logistical planning, including venue sourcing, vendor management, contract negotiation, and scheduling.
• Create and maintain detailed event timelines, budgets, and checklists.
• Manage attendee registration, ticketing, and RSVP tracking.
• Coordinate catering, A/V equipment, transportation, and other event logistics.
• Administrative Management:
• Manage office operations, including maintaining filing systems, data entry, and record keeping.
• Oversee administrative staff, assigning tasks and ensuring efficient workflow.
• Handle communication with clients, including responding to inquiries, updating on event progress, and addressing concerns.
• Prepare event documentation like contracts, proposals, invoices, and reports.
• Budget Management:
• Monitor event budgets, tracking expenses against allocated funds.
• Identify cost-saving measures and manage vendor pricing.
• Prepare financial reports for clients and management.
• Communication and Collaboration:
• Act as a central point of contact for internal and external stakeholders, including clients, vendors, and team members.
• Facilitate effective communication between different departments and event teams.
• Manage project management tools to keep everyone updated on event progress.

Required Skills:

• Excellent organizational skills:Ability to manage multiple tasks and deadlines simultaneously with meticulous attention to detail.
• Strong communication skills:Effective verbal and written communication to interact with clients, vendors, and internal teams.
• Project management skills:Ability to plan, execute, and monitor events within budget and timeframe.
• Technical proficiency:Familiarity with event management software, spreadsheets, and communication tools.
• Customer service focus:Commitment to delivering excellent client service and resolving issues promptly.

Education and Experience:

• Bachelor's degree in business administration, event management, or a related field.
• Proven experience in an administrative role within the event industry.
• Knowledge of local regulations and compliance requirements related to event planning.