Assistant Manager - Communications

1. Core responsibility:

a. Collaborate and work with cross-functional teams and to ensure visibility and build allies among a wide variety of stakeholders.

b. Build internal understanding and alignment around the organizations goals and approach for developing and overseeing communications planning and the programmatic execution of those plans.

c. Develop and execute HCLTech Grant overall communications and sustainability strategy as part of a multi-disciplinary team that includes specialists in development, communications, government relations, corporate social responsibility, knowledge management, and corporate brand management.

2. Strategic communications:

a. Support communication needs of community activities, events and conferences that are led by HCLFoundation. Briefings, logistics, presentations, collaterals, posters, exhibition stands, conference-related tasks, invitations, data tracking, close outs and post evaluations, including management of HCLTech Grant invitation database.

b. Support development communication needs of HCLTech Grant partners, across the country.

c. Travel extensively to various programme sites, to remote rural and urban locations to support development communications, as well as capture impact.

d. Regularly design and send mass mailers, manage volunteer appeals and provide updates to ensure employee engagement in the CSR initiatives of the company.

e. Support video documentation and films, on site.

3. Newsletters, brochures, quarterly updates & annual report:

a. HCLFoundation is committed to share its work through newsletters and annual reports with a range of audience. Hence, ensuring a high-quality, periodic turn-out of these documents on time is essential.

b. To provide support for development and publishing of key reports such as the quarterly and sustainability reports.

c. To support organizational affairs by responding to RFP queries and other questions on CSR for sourcing and other purposes.

4. Social Media:

a. Support HCLTech Grants strategic & marketing communications social media presence (e.g. X, Facebook, YouTube and LinkedIn) as well as any other online presence-related work such as blogs, websites and more.

5. Public relations & media communications:

a. Provide necessary support to the external communications teams on news and other media related activities. This will include media appeals, campaign related requirements, if any. Prepare HCLFoundation community activities & events calendar and ensure an adequate media coverage for all through assigned PR teams.

6. Digital communication

a. Assist the timely development and maintenance of HCLTech Grant website. Ensure that the website is up-to-date with latest news from HCLFoundation’s programmes and initiatives. Coordinate generation of content with the programme staff, seeking timely reports, case studies, blogs, news and regular updates.

b. Manage and optimize SEO activities for the website and track web traffic against targets using Google analytics

7. Digital database/media bank:

a. Initiate a media digital imagery/media bank for HCLTech Grant, ensuring that it is timely updated and fulfills the need of all internal and external communication needs of HCLFoundation.

b. Ensure that all ethical requirements towards pictures, videos and other BCC materials are met, such as seeking informed consent from programme participants, resolutions for print are met and such.

8. Brand & event management

a. Ensuring adherence to brand guidelines.

b. Support in conducting brand audits from time to time.

c. Support in overall event planning, designing and execution.

d. Build capacities of staff and partners on brand.

9. Graphic Designing

a. Develop and design visually compelling content for both digital and print materials, including brochures, reports, social media graphics, and infographics in complete alignment with HCLFoundation’s new brand guidelines – thus ensuring consistency in branding and messaging across all design elements.

b. Video Editing : Create engaging and informative videos that showcase HCLTech Grant’s projects, impact stories, and initiatives. Handle all aspects of video production, including scripting, filming, editing, and post-production.

c. Content collaboration: Collaborate with the communications team to align graphic design and video content with communication strategies. Transform complex information into visually appealing and understandable content