Executive Assistant To Managing Director

We are expanding our CEO's office and seeking an Executive Assistant to play a significant role in empowering our C-suite leadership via comprehensive assistance, coordination, and strategic support. The ideal candidate would be a proactive problem solver with excellent communication skills and meticulous attention to details, ability to excel in a rapidly growing office environment and a proven track record of supporting stakeholders in achieving their objectives.

In addition to overseeing traditional Executive Assistant responsibilities like Calendar, Travel Management, Meeting Minutes, etc the candidate will play a pivotal role in assisting C-suite leaders in establishing process frameworks by conducting data analysis, drafting policies, facilitating company-wide communications, Project Management & coordination. Given the dynamic nature of the role - adaptability, consistency, and the ability to maintain confidentiality are crucial attributes.

Objectives of this role :

• Support the Director/Founder primarily and provide additional support to the Leadership team , as required , to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support the CEO Office companywide, and coordinate internal and external resources to simplify and improve workflows
• Manage communication with employees by liaising with internal and external Stakeholders on various projects and tasks
• Plan and orchestrate work to ensure that the Director's priorities are met, organizational goals are achieved, and best practices are upheld.

Major Roles & Responsibilities

• Manage the Director's calendar, scheduling meetings, appointments to optimize productivity.
• Facilitate effective communication between the Director and internal/external stakeholders, including correspondence, emails, etc
• Build and maintain positive relationships with stakeholders, both internal and external.Serve as a gate between the Director and other departments, vendors, or partners.
• Provide support for various Strategic projects, associations and initiatives led by the Director.
• Track the progress of projects/departments periodically - Facilitating reviews, documenting minutes of meetings, improving reporting frameworks ensuring objectives are met, escalating bottlenecks to relevant stakeholders for resolution.
• Assist in research, data analysis, and preparation of presentations or reports as needed.
• Perform various administrative tasks such as file management, expense tracking, and office supply management. Handle ad hoc requests and other duties as assigned by the Director.
• Handle sensitive and confidential information with the utmost professionalism and maintain strict confidentiality.

Required skills and qualifications

• Four or more years of experience in an executive support role reporting directly to Senior management
• Bachelors degree preferred
• Must have excellent computer skills, including the Microsoft Office Suite (Outlook, Word,

PowerPoint, and Excel)

• Experience in developing internal processes, policies is preferred
• Experience in Project Management, coordination is a plus point, preferable proficiency in Zoho suite.
• Excellent written and verbal communication skills
• Strong time-management skills and ability to organize, coordinate and monitor multiple oncurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Individual who is Flexible team player, willing to learn, adapt to changes and ready to take on challenges is required.
• Ability to maintain confidentiality of information related to the company is a must