Executive Assistant

We are seeking an experienced and highly organized Executive Assistant to support senior
management. The ideal candidate should be graduate with strong written & speaking communication skills.

Key Responsibilities:

• Act as a point of contact between the senior management and internal/external stakeholders.
• Manage senior management calendar, schedule appointments, prepare MOM and arrange meetings.
• Organize and coordinate travel arrangements when necessary.
• Prepare and draft correspondence, reports, and presentations for the senior management.
• Coordinate with the inter department for the preparation and review of monthly/quarterly reports.
• Help with expense tracking and preparing summaries for the senior management review.
• Prepare agendas, attend meetings, and take minutes during meetings.
• Follow up on action points and ensure that deadlines are met.
• Ensure all meeting materials and reports are prepared and distributed timely.
• Maintain confidential and sensitive documents and records.
• Ensure all files, both digital and physical, are properly organized and accessible.
• Handle filing of important documents, reports, contracts, and other materials.
• Monitor the progress of projects and coordinate with relevant departments to ensure that project timelines and objectives are met.
• Screen and respond to phone calls, emails, and other communications on behalf of the senior management.
• Liaise with senior executives, clients, and other stakeholders to schedule meetings or provide requested information.

Skills:

• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and time-management skills with the ability to multitask.
• Very Strong written and verbal communication skills.
• High level of confidentiality and professionalism.
• Ability to work independently and proactively.