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Girl Effect

Compare

2.8

based on 2 Reviews

2 Girl Effect Jobs

On-ground Event Partner

Girl Effect

2.8

based on 2 Reviews

1-2 years

Kolkata, Mumbai, New Delhi + 4 more

1 vacancy

On-ground Event Partner

Girl Effect

posted 4d ago

Job Role Insights

Key skills for the job

Logistics Event Management Social Media Marketing Procurement RFP Support Services

+ 1 more

Job Description

Event Objectives

Objective 1:

Increase Awareness of TFGBV:

Build awareness among girls on TFGBV and encourage conversations & to participate actively in mitigating risks.

Objective 2:

Facilitate linkages to support services:

Signpost to our girl chatbot Bol Behen that has content around relationships and communication via physical handouts.

About the Event

This launch event will mark the beginning of the larger campaign around TFGBV in India. Through this event, we plan to:

Educate through spoken word - Educate young women on the impact of TFGBV in the context of relationships and love under the campaign #SacchaPyaarKyaHaiYaar - this could include themes around online harassment, cyberbullying, privacy risks, and digital safety, mental health repercussions of TFGBV through spoken word
Empower Through Spoken Word - Use spoken word poetry as a core medium to amplify the voices of young women and survivors of TFGBV, if any.
Encourage Conversation - Create an interactive format within the event for students to engage and discuss experiences and challenges around the theme of #SacchaPyaarKyaHaiYaar in the context of TFGBV. This could also be activity-based and discreet vs publicly speaking.
Enable a digital safe space - Create a leaflet for distribution to students at the event, sign-posting to the Bol Behen Chatbot, which has content around.
Document & Amplify Impact - Capture event highlights through video production for further dissemination via digital and social platforms.

Target Audience

18-21 years old young college-going girls living in Mumbai, Maharashtra

Size of event/Total participants

We want the event to be attended by at least 800-1000 girls aged 18-21 years old.

Location: Mumbai, Maharashtra
Duration of the event: 5 - 6 hours

What You will do

You will be responsible for the end-to-end production and execution of the physical event, including but not limited to:

Logistics & Venue Requirements

Auditorium / Large Hall with stage setup
Sound & Lighting Equipment for spoken word performances
Projection Screen & AV Setup for presentations
Seating Arrangements for 800-1000 attendees
Security & Permission Handling with the college administration
On-ground volunteers to assist with event flow

Production of the Event

Event Design: Activity Design, Event Flow, Activity Curation
Stage Design & Branding (banners, standees, digital backdrops)
Spoken Word Artist Curation & Rehearsals
Technical Equipment Setup (mics, speakers, lighting)
Content Creation (workshop materials, handouts)
Event Management & Coordination (registration, logistics, refreshments)

Artist & Speaker Management

Identifying, onboarding, contracting, managing and paying Spoken Word Artists (3-5 high-profile performers + student slots)
Identifying, onboarding, contracting, managing and paying a Master of Ceremonies for the entire event
Coordinating rehearsals and briefing with the internal GE team and artists/speakers

Filming & Content Production

Event Highlights Video (3-5 mins) capturing performances, workshops, and testimonials.
Short-form Social Media Clips for Instagram, Facebook, and YouTube
Photography (portraits, panel discussions, interactive sessions)
Post-event report with impact statistics and audience feedback

Necessary Permissions & Approvals

Venue Booking & Administration Approval from the college
Public Event NOCs (if required) from local authorities
Photography & Videography Consent from participants
Legal & Safety Clearances for workshop content

Deliverables

One fully curated 5-6 hours long event in a mid-tier Mumbai college for young girls and women with 800-1000 attendees
End-to-end design and production of the event as per GE India s Create team s vision with branding collaterals as needed as per the curation, which will include but not be limited to backdrops, handouts, standees, posters, flyers, digital backdrops, branding for activities and more.
3-5 high-profile artists/speakers management
Venue Management
2 event film (3-5 mins)
20 reels/shorts (up to 1 minute long)
50 fully edited and colour-corrected stills from the event
Media rights for the content performed during the event
Raw footage and project files

What we value

Alignment with our mission and commitment to empowering adolescent girls
An understanding of and (ideally lived) experience in the countries we work in
Empathy, curiosity and excellent communication skills
The ability to really listen to our needs and drive to strive for the best solutions
A supportive mindset to help our teams and partners develop their skills and knowledge
Openness and honesty about where we could improve
Portfolio of work demonstrating experience working on projects targeting youth and possibly health outcomes

Who You Are Experience/Skills

Expertise in organizing various types of events, such as conferences and exhibitions that are community-led and/or participative events. Specifically dealing with themes of Gender and Sexuality.
A diverse clientele for different industries, such as corporate clients, non-profit organizations (preferred), government agencies, and private individuals.
Have produced events at different scales, ranging from small intimate gatherings to large-scale conferences or festivals.
Showcase unique event concepts, innovative ideas, and creative solutions implemented.
Provide key metrics, achievements, and success stories from past events.
Highlight the agencys team members, their experience, and expertise. Showcase their qualifications, certifications, and any notable industry affiliations.
Showcase the agencys ability to manage complex logistical aspects seamlessly.
If the agency has a focus on sustainability or social responsibility, highlight any events or initiatives that showcase their commitment to these values.
Strong event curation & production capabilities
Experience in working on gender-based projects
Knowledge of spoken word and youth engagement
Technical expertise in filming and content creation
Vendor & artist management skills
Capacity to handle college permissions and security

Expected Commitment

The event will take place in the 2nd week of March. (We would like this event to be curated in the 2nd or 3rd week of March).
The project is expected to take approximately 5 weeks.
The assignment period is from 26th February 2025 to 30th March 2025.

Proposal Submission Technical Proposal

Interested agencies should submit the following to support their candidature (Max 5-10 pages):

Your understanding of the Brief & why you are well-suited for this assignment.
Portfolio and team composition
Proposed Strategy, Work Plan, and Timeline
Case studies, reports, and supporting documents for similar work done previously
Contact details of three referees that can attest to the scope and magnitude of similar assignments

Financial Proposal

Please include a budget that provides for all anticipated costs and fees associated with planning and executing the events.

All actions and anticipated expenses should be itemised with all rates for services included.

Evaluation Criteria

The criteria against which proposals will be evaluated are listed below:

Technical Evaluation

Your understanding of the brief and why you are best suited to deliver this - 10%
Portfolio and Team composition relevance - 20%
Proposed strategy and work plan along with timelines - 25%
References provided - 5%
Ethical Plan- Data Protection and Safeguarding- 10%

Financial Evaluation