Community Coordinator

Job Description

We are looking for a proactive and organized Community Coordinator to engage with our community, orchestrate meetups and events, and represent our brand at industry gatherings. In this role, you will collaborate closely with cross-functional teams to bring impactful events to life, foster strong relationships with community leaders and speakers, and ensure that our events are well-executed and widely promoted.

Roles & Responsibilities:

Event Planning & Execution:

• Collaborate with technical and business leaders to finalize event agendas and schedules.
• Identify target audiences, event goals, and source suitable internal or external speakers.
• Manage speaker outreach, confirmations, and follow-ups.
• Handle all aspects of event logistics, including F&B arrangements, event space setup, seating, and AV support.
• Ensure proper branding, signage, and promotional materials are in place.
• Coordinate with the video team for recording, hosting, and publishing event content.

Partnerships & Collaborations:

• Identify and evaluate potential co-organizing opportunities with external organizations.
• Negotiate terms and manage partnerships for meetups, tech talks, and podcasts.
• Work with speakers to ensure their content aligns with audience expectations.

Content Creation & Promotion:

• Assist video and editorial teams in preparing high-quality video content, including testing AV systems and troubleshooting pre-event issues.
• Oversee content publication and promotion across relevant channels.
• Share video and visual content from conferences and events to engage the broader community.

Conference & External Engagement:

• Research external conferences and industry events for speaking or exhibiting opportunities.
• Coordinate with event organizers on legal, financial, and logistical matters.
• Plan booth activities, printables, and other promotional materials in collaboration with the marketing team
• Work with the CIO team to identify and prepare attendees, managing travel and accommodation logistics.

Community Management:

• Maintain and update community meetup profiles (e.g., Meetup.com) with upcoming events and activities.
• Engage with external communities, and participate in forums, discussions, and networking events to identify speaking and conference opportunities.
• Develop and nurture relationships with community leaders and stakeholders.

Data Management & Reporting:

• Keep a community meetup and conference tracker updated, ensuring all tasks and events are reflected in the Jira board.
• Prepare reports on event performance, audience engagement, and outcomes.
• Analyze data to identify areas for improvement and implement new strategies for community growth.

Skills & Qualifications

• Keen interest in event coordination, community management, or related roles.
• Strong organizational skills with a strong attention to detail.
• Excellent communication skills and the ability to build and maintain relationships with diverse stakeholders.
• Familiarity with event logistics, including AV setup, vendor management, and content creation workflows is a plus.
• Ability to work cross-functionally with technical, business, and marketing teams.
• Comfortable using project management tools and maintaining detailed trackers and reports.
• A proactive and resourceful mindset, with the ability to adapt quickly to changing circumstances.