Accounts Executive

Job Description: Accounts Executive

Job Title: Accounts Executive

Position Overview:
The Accounts Executive is responsible for assisting with daily accounting functions, maintaining financial records, managing accounts payable and receivable, and ensuring compliance with accounting standards. The role requires a keen attention to detail, organizational skills, and an understanding of basic accounting principles to support the finance department's operations and reporting needs.

Key Responsibilities:

1. Accounts Payable & Receivable:

• Process and track accounts payable (AP) and accounts receivable (AR), ensuring all invoices are processed in a timely manner.
• Prepare and maintain records of payments, ensuring they match with invoices.
• Follow up on overdue payments and resolve payment discrepancies.

2. General Ledger Maintenance:

• Assist in maintaining the general ledger by recording daily financial transactions, including journal entries and adjustments.
• Ensure all entries are accurate and compliant with accounting principles.

3. Bank Reconciliation:

• Perform regular bank reconciliations to ensure accurate financial reporting and resolve any discrepancies between the bank statement and accounting records.

4. Financial Reporting:

• Assist in preparing monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
• Help track and report on financial performance and key metrics to management.

5. Expense Tracking:

• Monitor and track company expenses to ensure they align with budget and financial goals.
• Process employee reimbursements and ensure compliance with company expense policies.

6. Tax Compliance & Documentation:

• Assist in the preparation and filing of taxes, ensuring compliance with relevant local and state tax laws.
• Maintain accurate records of tax-related documentation for audits and filing purposes.

7. Assist with Audits:

• Provide support during internal and external audits by preparing requested financial documentation.
• Ensure that financial processes adhere to company policies and industry regulations.

8. Reporting & Analysis:

a. Assist with preparing reports for management and stakeholders, identifying trends and areas for financial improvement.

b. Provide support for budget preparation and forecasts based on historical financial data.

9. Support to Finance Team:

a. Collaborate with other members of the finance team to ensure smooth operations and meet deadlines.

b. Provide administrative support, such as maintaining financial files and responding to inquiries from clients or vendors.

Qualifications:

• Education:
• Bachelors degree in Accounting, Finance, or related field.
• Experience:
• 1-5 years of experience in accounting or finance, ideally in a similar role.
• Skills:
• Strong knowledge of accounting software (e.g., QuickBooks, Tally, SAP, GST) and MS Excel.
• Good understanding of basic accounting principles and financial reporting.
• Strong attention to detail and ability to organize and manage large volumes of data.
• Ability to work independently and as part of a team.
• Personal Attributes:
• Excellent time management and organizational skills.
• Strong communication skills, both written and verbal.
• Ability to work under pressure and meet deadlines.