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Admin Executive
Gameopedia
posted 2mon ago
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Flexible timing
Key skills for the job
Job Description
Gameopedia is looking for a talented and passionate Admin Executive to help drive our next growth phase. The role requires a candidate who will be highly motivated, self-directed and able to thrive in an atmosphere of ambiguity and rapid development, while also fostering an environment of multidisciplinary collaboration, innovation and creative problem-solving.
Key Responsibilities:
Administrative Support
Managing Schedules : Organize and schedule meetings, appointments, and events.
Handling Communications : Answer and direct phone calls, emails, and other communications. Act as the point of contact between executives, employees, and clients.
2. Office Management
Supply Management : Order and manage office supplies and stationery, ensuring the office is stocked and operational.
Vendor Relations : Communicate with external vendors & coordinate deliveries.
Meeting Coordination : Arrange meeting rooms, set up audio/visual equipment, and ensure that necessary materials are available.
3. Travel and Event Coordination
Travel Arrangements : Book flights, hotels, and transportation for employees or executives. Prepare travel itineraries and handle travel documentation.
Event Planning : Assist with planning and coordinating internal and external events, including team meetings, conferences, and company gatherings.
4. Data Management
Record Keeping : Maintain databases, input and update records, and ensure that all information is accurate and up-to-date.
Filing and Organizing : Maintain and organize physical and electronic files, ensuring easy access and document control.
Report Generation : Prepare reports, data summaries, and other documents required by management for decision-making purposes.
5. Financial Assistance
Expense Management : Track and process expenses, receipts, reimbursements and assist with petty cash management.
Invoice Handling : Manage vendor invoices and ensure payments are processed on time.
6. Communication
Internal Communication : Act as a liaison between departments, ensuring smooth flow of information and facilitating communication across teams.
7. Confidentiality and Discretion
Handling Sensitive Information : Manage confidential information, ensuring discretion when dealing with private company matters or personnel files.
8. Customer and Visitor Relations
Greeting Visitors : Welcome visitors to the office, manage guest registrations, and ensure the visitors experience is smooth and professional.
Client Interaction : Respond to inquiries from clients or external stakeholders and maintain a professional company image.
9. General Office Duties
Office Cleanliness : Ensure the office space is tidy, organized, and functional, often liaising with cleaning staff or services.
Miscellaneous Tasks : Perform other general administrative duties as needed, including photocopying, faxing, scanning, and mailing documents.
Required Skills:
Exceptional time management and organizational abilities.
Strong analytical and problem-solving skills.
Excellent written, verbal, and interpersonal communication.
Proven experience in Administration Management.
Dependability, responsiveness to feedback, and ability to follow instructions.
Proficiency in MS Office.
Ability to meet individual and team deadlines in a fast-paced, dynamic environment.
Proactive, with the ability to thrive in situations of ambiguity.
Experience: 5+ years of relevant experience.
Education: Any graduate degree.
Location: Hyderabad, Full-time.
Benefits:
Competitive salary.
Health insurance.
Casual dress code.
Dynamic, collaboration-friendly office environment
Employment Type: Full Time, Permanent
Read full job description What people at Gameopedia are saying
What Gameopedia employees are saying about work life
based on 20 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Gameopedia Benefits
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