Administrative Specialist

Role & responsibilities

1. Work shifts in alignment with the production line.

2. Manage employee onboarding/offboarding processes, daily attendance, and file management.

3. Maintain and operate the HR service system, regularly analyze and summarize system data.

4. Handle employee suggestions, complaints, and emergency reports, and promptly address employee inquiries and exceptions (e.g., transfer management, attendance and leave management, business travel, gifts, information maintenance, ID card issuance, etc.).

5. Conduct routine onboarding training and pre-job training for new employees.

Preferred candidate profile

1. Experience 1-3 years in HR or admin roles; manufacturing experience preferred.

2. Payroll & Attendance – Knowledge of employee movements, leave, payroll, and labor laws.

3. HR Systems – Experience with SAP, Workday, or attendance management tools.

4. Problem-Solving – Handle employee queries, hotline support, and attendance issues.

5. Records Management – Maintain accurate employee files and documentation.

6. Communication – Strong interpersonal skills for employee support and issue resolution.

7. Technical Skills – Proficiency in MS Office; data analysis and reporting abilities.

8. Time Management – Work efficiently in a fast-paced environment with attention to detail.

Perks and benefits