EA To Co-Founder

EA to Co-Founder

Job Summary: As the Executive Assistant to the Co-Founder, you will play a crucial role in ensuring the smooth operation of our executive teams day-to-day activities. You will be responsible for calendar management, travel arrangements, and various administrative tasks that contribute to the efficiency and effectiveness of the office. The ideal candidate for this position should possess exceptional organizational and communication skills, a welcoming personality, and the ability to work with multiple stakeholders.

Responsibilities:

• Effectively manage and maintain the Co-Founders calendars, scheduling appointments, meetings, and conferences.

• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation for the executive team as needed.

• Prepare and organize meeting materials, agendas, and presentations, ensuring timely distribution and accessibility.

• Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate.

• Act as a liaison between the executive team and internal/external stakeholders, building and maintaining professional relationships.

• Assist in the coordination and planning of company events, conferences, and special projects.

• Handle confidential and sensitive information with discretion and maintain a high level of professionalism at all times.

• Assist with expense reports, financial documentation, and other administrative tasks as required.

• Proactively identify opportunities for process improvement and implement solutions to enhance overall office efficiency.

• Collaborate with other administrative staff to ensure seamless workflow and support across the organization.

Requirements:

• Proven experience as an administrative assistant, executive assistant, or similar role, preferably in a fast-paced environment.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Exceptional communication skills, both written and verbal, with a friendly and professional demeanor.

• Strong interpersonal skills and the ability to build positive relationships with diverse stakeholders.

• Proficient in using productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.

• Ability to handle confidential information with discretion and maintain a high level of integrity and professionalism.

• A detail-oriented mindset with a focus on accuracy and efficiency in all tasks.

• Flexibility and adaptability to meet changing priorities and deadlines.

• A proactive approach to problem-solving and the ability to work independently with minimal supervision.