Accounts Payable & reporting Specialist

SUMMARY: Gather Purchase Orders, verify to invoice and prepare payment, assist with occasional projects and reporting, prepare bank reconciliations & review transfer pricing entries.

ESSENTIAL FUNCTIONS, DUTIES, & RESPONSIBILITIES:

• Code & enter AP invoices into NetSuite.
• Ensuring PO & Receiving are done correctly and posted to the correct account.
• Submission of weekly payment run and timely payment of suppliers.
• Assist with freight bill reconciliation.
• Manage the CAPEX authorization process
• GP Analysis & Labor to sales analysis.
• Facilitate communication with the ordering party regarding any questions or discrepancies.
• Manage corporate credit card use, payment, and reconciliation.
• Review T&E expense reports for accuracy, and proper approval and submit payments.
• Perform receipt function for some POs and follow up to ensure all POs are updated in Netsuite.
• Misc. Reporting & Tasks.
• Perform Bank Reconciliation.
• Reconcile A/P accounts
• Setup new vendors in the Netsuite system
• Reconcile inventory but not billed account
• Assist with month-end close including journal entries, analysis, and reconciliations.
• Create AP accruals & reversals.
• Prepare & submit 1099s annually.
• Ensuring anything project-related duplicate of 3 way check is saved in a separate folder.
• Monthly Overhead reports - All Major suppliers
• Monthly Rebate reporting

QUALIFICATIONS:

Required:

• Bachelor's Degree (BA) from a four-year college or university, or two to three years of related payables experience and/or training, or equivalent combination of education and experience preferred.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Attention to detail
• Proficient in Excel, spreadsheet, database, and word processing software.
• Knowledge of NetSuite or similar ERP software is a plus.