Personal Secretary

Role & responsibilities

Your responsibilities will encompass:

• Primary Point of Contact for Executives in their day to day activities.
• Manage the MDs calendar, scheduling appointments and meetings by overseeing his calendars, coordinating personal and business appointments.
• Handle confidential documents and information with discretion.
• Draft, review, and manage correspondence, reports, presentations, and other business documents.
• Prepare agendas, minutes, and action items for meetings, ensuring follow-ups are tracked and executed.
• Calendar & Communication Management
• Manage email correspondence and act as a liaison with vendors, stakeholders, and family members.
• Assist the executives in executing their daily tasks which includes coordinating with family members, support staff, external vendors, and business stakeholders.
• Ensuring continuous support during Executives' domestic and international travel, including itinerary management, visa and documentation arrangements, travel logistics, and addressing any emergent needs.
• Maintain the highest level of professionalism, handling all personal and family matters with complete confidentiality and discretion.
• Quickly adapt to changing needs and priorities, proactively addressing issues to ensure a seamless experience for the executive.

Preferred candidate profile

• The incumbent should have strong financial and business acumen with 5+ years of experience in assisting MD or Founder.
• Bachelors or Masters degree in Business Administration, Management, or a related field.
• Exceptional organizational and multitasking abilities, with a keen attention to detail
• Strong business acumen, with the ability to understand corporate strategies and priorities.
• Exceptional communication (written & verbal), interpersonal, and negotiation skills.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with business productivity tools.
• Ability to manage multiple tasks with high attention to detail and efficiency.
• Strong problem-solving skills with a proactive approach to challenges.
• High level of integrity, discretion, and ability to handle confidential information.
• Experience in Private Equity, Investment Banking, or Family Office environments is a plus.