Expeditor

Role & responsibilities

Expediting Activities

• Ensuring suppliers are monitored and tracked to get on-time correct production schedule and ensure timely delivery.
• Keep contacting and discussing with respective Sales/Sales expeditors to update and resolve any issues that may hamper timely delivery.
• Manage the process of coordination with relevant Department such as Quality Control Department and Flexigistic for payment, inspection, and cargo delivery.
• Expediting suppliers for on-time submission of all technical reports.
• Expediting financial Dept for on-time payment release.

Post -Order Activities

• Taking over PO execution from sourcing team; responsible for executing all POs under single project number(s)
• Identify PO Milestones and proactively follow-up/coordinate with suppliers to ensure PO milestones are met:

- Pre-Production Documents Preparation/Submission/ Review/Approval

- Payment Term Establishment

- Raw Material Sourcing Plan

- Production Plan

- Inspection & Test Plan

- RFS and Delivery Term Fulfilment

- Shipment, Final Documentation & Order Closure

• Ensure proper review of PO created by buyers and identifying PO key objectives and milestones.
• In case of project slippage identify room for improvements and coordinate with supplier/commercial dept to ensure back on track & handle necessary PO amendments.
• Regularly report to management through Product Manager/expert progress of each PO.
• Coordinate with shipping team to ensure proper dispatch of materials from suppliers premise in accordance with agreed INCOTERMS.
• Timely creation of SIL & organizing shipping related documentation in accordance with agreed INCOTERMS.
• Ensure all required documents are received from supplier and reviewed/ acceptable by relevant parties.
• Follow up with warehouse management team/QC for facilitating receipt of the material in our warehouse.
• Ensure closure of non-compliance reports (NCRs)/Discrepancy reports (DRs) if any issued by QC.

Expediting Activities

• Ensuring suppliers are monitored and tracked to get on-time correct production schedule and ensure timely delivery.
• Keep contacting and discussing with respective Sales/Sales expeditors to update and resolve any issues that may hamper timely delivery.
• Manage the process of coordination with relevant Department such as Quality Control Department and Flexigistic for payment, inspection, and cargo delivery.
• Expediting suppliers for on-time submission of all technical reports.
• Expediting financial Dept for on-time payment release.
• Follow-up and closure of complaint within agreed timeline provided to customer.

Post - Order Activities

• Taking over PO execution from sourcing team; responsible for executing all POs under single project number(s)
• Identify PO Milestones and proactively follow-up/coordinate with suppliers to ensure PO milestones are met:

- Pre-Production Documents Preparation/Submission/ Review/Approval

- Payment Term Establishment

- Raw Material Sourcing Plan

- Production Plan

- Inspection & Test Plan

- RFS and Delivery Term Fulfilment

- Shipment, Final Documentation & Order Closure

• Ensure proper review of PO created by buyers and identifying PO key objectives and milestones.
• In case of project slippage identify room for improvements and coordinate with supplier/commercial dept to ensure back on track & handle necessary PO amendments.
• Regularly report to management through Product Manager/expert progress of each PO.
• Coordinate with shipping team to ensure proper dispatch of materials from suppliers premise in accordance with agreed INCOTERMS.
• Timely creation of SIL & organizing shipping related documentation in accordance with agreed INCOTERMS.
• Ensure all required documents are received from supplier and reviewed/ acceptable by relevant parties.
• Follow up with warehouse management team/QC for facilitating receipt of the material in our warehouse.
• Ensure closure of non-compliance reports (NCRs)/Discrepancy reports (DRs) if any issued by QC.

Sales Support

• Constantly liaise with the Commercial team for timely updates of the sales order.

Supplier and Customer Relationship

• Manage relations with suppliers and customers by providing support to ensure on-time delivery of the products.

Procurement Reports and Documentation

• Prepare, monitor and update weekly status reports to the Project manager

Risk Assessment and Mitigation

• Review sales order status, delivery forecasts and identify risk associated with impact on contractual delivery commitments.
• Assess risk as per risk assessment procedure and update details in risk module.
• Identify and record (in risk module) mitigation, target completion date, responsibilities etc. in consultation with stakeholders for identified risk.
• Monitor implementation of mitigation in timely manner, calculate residual impact value of risk, and escalate the matter to relevant authorities if it is felt that risk cannot be mitigated and hence to be reported to BU Head.