Executive Assistant To Sr. Finance Director (1-Year Contract)

Job Title: Executive Assistant
Reports To: Sr. Finance Director, Global Finance & GBS
Location: Gurugram
Employment Type: Contract 1 Year

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Sr. Finance Director, Global Finance & GBS. The ideal candidate will excel in managing schedules, coordinating meetings, organizing events, and ensuring the efficient operation of the executives office. This role demands discretion, flexibility, and exceptional problem-solving skills.

Key Responsibilities

• Calendar Management: Manage and maintain the Sr. Finance Director's schedule, ensuring efficient time allocation and prompt communication of changes.
• Meeting Coordination: Schedule, organize, and prepare materials for meetings, including agendas, presentations, and follow-up actions.
• Event Management: Plan, coordinate, and execute official events, summits, and business meetings, ensuring every detail aligns with organizational standards and objectives.
• Travel Arrangements: Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Communication Management: Screen and manage incoming communications (emails, calls, etc.), prioritize urgent matters, and respond on behalf of the Sr. Finance Director when necessary.
• Documentation and Reports: Prepare, edit, and proofread correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Expense Management: Track, reconcile, and submit expense reports in compliance with company policies.
• Confidentiality: Handle sensitive financial and operational information with the utmost discretion and professionalism.
• Relationship Management: Act as a liaison between the Sr. Finance Director and internal/external stakeholders, fostering positive relationships.
• Office Support: Assist with office management tasks such as ordering supplies, managing vendors, or coordinating team events.
• Project Assistance: Support special projects, financial initiatives, or organizational tasks as assigned by the Sr. Finance Director.

Key Qualifications

• Experience: 4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably at the C-suite or senior management level.
• Event Coordination Experience: Proven experience planning and executing official events, summits, or large business meetings is a strong advantage.
• Education: Bachelors degree in Business Administration, Finance, Communications, or a related field (preferred but not required).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with finance-related tools or platforms (e.g., SAP, Oracle, or expense management software).
• Organizational Skills: Exceptional time-management, multitasking, and prioritization abilities.
• Communication: Strong written and verbal communication skills with an eye for detail.
• Problem-Solving: Ability to anticipate needs and resolve issues independently.
• Professionalism: High level of discretion, reliability, and a polished demeanor.

Why Join Us?

• Collaborate closely with global finance leaders in a dynamic and impactful environment.
• Opportunity to contribute to the success of the Global Finance & GBS organization.
• Competitive salary and benefits package, including [health insurance, PTO, retirement plans, etc.].
• Supportive work culture that fosters growth and professional development.

To Apply: Please submit your resume to shashank.kushwaha@adidas.com