Rfp Specialist

JOB SUMMARY: Responsible for the hands-on production of proposals and presentation materials. The Content Creation Specialist works closely with the Vice President of Marketing and Strategic Partnerships, Vice President of Technology, and other executives/managers of the Technical and marketing teams, on assigned pursuits. The role is specialized for individuals with a high attention to detail, outstanding writing and editing abilities, outstanding time management skills, and expert knowledge of the Microsoft Office Suite.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages a collaborative proposal process, including coordinating the collection of project-specific information and developing proposal content and other requirements to meet established guidelines and target dates.
• Prepares and manages the development and execution of responses to Sources Sought, Invitation for Bid (IFB), Statement of Qualifications (SOQ), Request for Information (RFI), Request for Qualifications (RFQ), and Request for Proposals (RFP).
• Reviews and interprets solicitation documents.
• Conducts Question & Answer (Q&A) meetings with bid team members.
• Sets up and populates proposals (based on solicitation requirements and answers from Q&A meetings).
• Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, Technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business value proposition
• Provide writing guidance to other team members, to ensure proposals are clear and concise
• Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering-intensive proposals
• Uses templates to ensure consistency and best practice.
• Creates precise, well-written narratives for non-technical proposal inquiries.
• Works with technical team members for project-specific technical narratives.
• Proofreads, edits, and formats proposals. Ensures proposals are compliant.
• Populates pricing and other forms based on data received from the team
• Prints assembles, and readies proposals for overnight, hand delivery, and/or electronic submission.
• Quality Control of final printed and/or electronic submission.
• Maintains excellent communication throughout all proposal timelines and maintains all applicable reporting and logs.
• Maintains the Estimates database, including bid opportunities and status, bid folders, proposal templates, project charts, technical narratives, past performance evaluations, employee resumes, client contact information, project photos, etc.
• Assists with market research, including information gathering on potential clients, and other industry research to support the development of sales and marketing.

Preferred candidate profile

• Incentives / Grants and Programs - Funding
• Finding new programs
• Application requirements
• Putting together elaborate responses for funding programs
• Vendor Applications (becoming approved vendors)
• Continuous updates of current and future programs including eligibility and funding status
• Existing Management of Projects
• Manage existing sites and program execution
• Coordinating with all the stakeholders to make sure the project is on track.
• Managing the timelines is similar to the project deliverables
• Managing project extension request
• Utility Qualifications and approvals
• Continuous updates of approved charger hardware and network approvals
• Sales
• Putting together quotes to send out to incoming leads from funding programs (ex. Pge, SCE, SDGE lists)
• Advanced MS Word / PowerPoint skills & proficiency in MS Office
• Possess strong project management, communication, organizational skills, attention to detail, problem-solving, and written and verbal skills.
• Excellent writing, grammar, and spelling ability
• Ability to balance workload, prioritize, and work under tight deadlines with a positive attitude.
• Ability to work independently without supervision.
• Ability to function effectively as part of a team.
• Possess knowledge in design and/or design principles.
• Self-motivated, goal-oriented, and quality-driven.
• Flexible to work outside of normal business hours, as required.
• Knowledge of the Adobe Creative Suite (InDesign, Illustrator, and Photoshop) is a plus.