Specialist - Accounts Payable

Position Purpose:

Under general supervision of the AP -Specialist performs various accounts payable functions. Oversees and leads a team of Accounts Payable Specialists with a focus on customer satisfaction and quality.

Job Requirements:

• Works closely with the AP -Specialist, oversees the workflow and task assignment of the AP Specialists ensuring proper coverage, cross training and efficiencies
• Reviews invoices/POs for accuracy ensuring proper approvals are in place
• Interfaces with both internal and external customers/vendors/company personnel responding promptly to requests
• Troubleshoots and resolves issues with the help of the AP team as needed
• Obtains and maintains a thorough understanding of the financial reporting and general ledger structure and systems
• Reviews vendor W-9s and completes vendor set up forms
• Prepare account reconciliations and ad-hoc management reports as requested
• Responsible for accuracy of accounts payable aging report
• Assists in the resolution of invoice discrepancies
• Maintain all accounts payable records and vendor files
• Assist with month end closing and external/internal annual audits
• Assists AP Manager with special projects and process improvements as assigned
• Audits T&E Reports for accuracy in coding and ensures all required receipts are attached per company T&E policy

Qualifications:

• Must have knowledge of general accounting procedures, specifically those related to accounts payable
• Must have ability to meet deadlines
• Must be able to work accurately with frequent interruptions and ability to shift priorities when needed
• Strong computer and business solutions software skills
• Strong interpersonal and communication skills for interacting with support personnel, vendors, and management
• Strong analytical and problem-solving skills
• Must be self- motivated and adaptable to change
• Must be organized and pay attention to detail and accuracy
• Must use discretion, maintain customer confidentiality
• High level of integrity
• Associate's degree
• Minimum of five years accounts payable experience and one year in a team lead or supervisory role