Accounts Payable Executive

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our team. The ideal candidate will be responsible for processing invoices, resolving queries, performing reconciliations, and ensuring timely payments to vendors. The role will require effective communication and collaboration with internal and external stakeholders to ensure smooth accounts payable operations. Below are key responsibilities for this role:

• PO/Non PO Invoices: Handle the processing, parking, and resolution of queries of invoices, ensuring compliance with company policies.
• Prepayment/Proforma Invoice Settlement: Ensure that prepayments are correctly applied to the final invoices, resolving any discrepancies or issues in a timely manner.
• Bank Mismatch Queries: Investigate and resolve any discrepancies or mismatches in Vendor Bank Account.
• Credit Note Processing: Handle the processing of credit notes, ensuring accuracy and correct application to vendor accounts.
• Expense Validation & Queries: Validate employee expenses, addressing any discrepancies and queries to ensure proper reimbursement.
• Credit Card Claims and Queries: Process and resolve credit card claims, responding to queries and ensuring compliance with company policies.
• Overdues & Critical Vendor Follow-up: Follow up on overdue invoices and liaise with critical vendors to ensure timely payment and resolve outstanding issues.
• AP Inbox Queries: Respond promptly to critical and urgent queries received via email, prioritizing resolution and communication with vendors and internal teams.
• Vendor Statement Reconciliation: Perform vendor statement reconciliations to ensure that all outstanding invoices are accounted for and resolved.
• Debit Balance Management: Investigate and resolve debit balances in vendor accounts, ensuring they are cleared or properly accounted for.
• Reversal and Deletion of SE: Coordinate with requisitioners to process reversals and deletions of Service Entries (SE) as required.
• Vendor Phone Queries: Respond to and resolve vendor queries received via phone, ensuring prompt resolution and clear communication.

Qualifications

• Proven experience in accounts payable, finance, or a related field.
• Strong attention to detail and problem-solving abilities.
• Proficiency in SAP software for invoice processing and financial reporting.
• Excellent communication skills, both written and verbal.
• Good understanding of financial and accounting principles.
• 5 to 7 years of relevant work experience in accounts payable or finance roles.

Preferred Skills

• Having SAP knowledge is must
• Strong MS Excel skills.
• Ability to work independently and in a team environment