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Admin Executive
Equiniti
posted 3mon ago
Job Role Insights
Fixed timing
Key skills for the job
Job Description
- Facility management / Admin
- Transport Management
- Support team (HK, Electrical Physical security) management
- Technical support (BMS, Electrical and HVAC)
- Supplier Management, MIS, Billing
- Health and Safety
Core Duties/Responsibilities
- Manage and deliver the day to day operations of Admin, Facility and other office services.
- Good supplier coordination to meet business needs and timely deliveries, also make sure the office supplies are refilled regularly by maintaining the stock and demand reports.
- Assist in preparing MI reports, presentation, and documents pertaining to office services
- Maintain the electrical and plumbing activities without any deviation and manage the support team (HK, Electrical Security) effectively.
- Collaborating with engineering teams to provide technical insights during the design phase.
- Conduct on-site assessments for electrical equipment.
- Collaborating with field technicians and maintain HVAC equipment properly.
- Manage international travel arrangements, Special client and visitors transport arrangements, Inter-city travel and accommodation and Daily Employees transportation effectively.
- Oversee daily office operation and ensure a well organized work environment.
- Maintain CCTV, Access control, FA system, fire control equipment and gas suppression systems through regular monitoring, PPM activities and AMC contracts.
- Maintain the leasehold improvements inventory and ensure they are well maintained through proper service and PPM activities.
- Collect employees feedback and maintain a proper tracker with detailed information and action, and work closely to address all the issues.
- Manage the hospitality services well.
- Ensure the security controls and protocols are strictly followed and any deviations to be reported and handled as per policy.
Skills, Capabilities and Attributes
The successful candidate will demonstrate the following experience, skills and behaviours:
Key Responsibilities:
- Administrative support
- Strong organizational skills to manage tasks, schedules, and documents effectively
- Professionalism and a positive attitude when interacting with colleagues and visitors
- Communication skills, both written and verbal.
- Time management: Efficiently allocate time to tasks, manage schedules, and meet deadlines.
Qualification / skills required:
- Any Degree and Diploma in a relevant field - Masters degree would be an added advantage.
- Previous experience in an administrative role or related field.
- Exposure to office management, coordination, and communication tasks is valuable
- Strong technical skills
- Excellent organization, communication and time management skills
- Problem solving abilities and adaptability to new technologies.
Benefits:
Being a permanent member of the team at EQ you will be rewarded by our company benefits, these are just a few of what is on offer:
- 3 days of additional leaves on above statutory requirement along with 2 days of voluntary leaves to pursue the CSR initiatives
- Business related certification expense reimbursement
- Comprehensive Medical Assurance coverage for dependents Parents
- Cab transport for staff working in UK US shift
- Accidental Life cover 3 times of concerned CTC
Employment Type: Full Time, Permanent
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Strict timing
Monday to Friday
No travel
Day Shift
Equiniti Benefits
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