Deputy Manager- Administration

Roles and Responsibility

Manage day to day administration while ensuring cost control on regular expenses such as

• Maintenance related expense
• Stationary
• Rental
• Communications equipment
• Guest house management
• Pantry/ refreshments
• Cafeteria (if present within the given region)

Responsible for maintenance of furnitures, fixtures and other office equipments and represent admin team in audit

Maintain all communication equipment including Video Conferencing, telephones - landlines (ISD & STD), mobiles, EPBX & PRI lines etc.

Ensure implementation of the contract negotiated with service providers

Responsible for provision of stationery, food, corporate gifts, etc. as per requirement given by Business Units/ Management.

Maintain records of telephone, mobile, electricity, ACs and other vendor bills etc. to ensure timely payment of bills after seeking approvals. Process bills to accounts for payments and maintain receipts of invoices. Ensure filing of claims and recovery.

Process material management payments through SAP

Ensure compliance to VFAR while processing invoices for payments and compliance to purchase policy.

Handle petty cash Manage day to day requirements for petty cash by preparing vouchers and making reports for payments to cellular service providers, entertainment facilities providers and other vendors.

Co-ordinate with employees, housekeepers, vendors etc. for procurement, repair & maintenance of day to day office facilities