Commercial - HVAC Professional

Education: Bachelor's Degree in Any stream.

Job Summary:

We ELM Enterprises Pvt. Ltd. is a well-established HVAC contracting company with over 10 years of experience in providing high-quality heating, ventilation, and air conditioning solutions. We specialize in residential, commercial, and industrial HVAC installations, maintenance, and repairs. As we continue to grow, we are seeking a detail-oriented and proactive Commercial Executive to join our Purchase Department to help streamline our procurement processes and contribute to the company's continued success.

The Commercial Executive for the Purchase Department will be responsible for managing the procurement and purchase activities related to HVAC equipment, materials, tools, and services. This role requires a strong understanding of commercial procurement principles, supplier management, cost control, and negotiation skills. The ideal candidate will have experience in the HVAC or construction contracting industry, with a focus on sourcing quality products at competitive prices while maintaining effective supplier relationships.

Key Responsibilities:

Procurement & Purchase Management

oManage the purchase of H VAC-related products, materials, and services, ensuring quality, timely delivery, and cost-effective sourcing.

oCollaborate with project teams to identify material requirements and ensure the timely procurement of equipment and materials for ongoing and upcoming projects.

oCoordinate with suppliers to obtain quotations, negotiate prices, and place orders in line with project timelines and budgets.

Supplier Relations & Vendor Management

oDevelop and maintain strong relationships with existing suppliers and vendors.

oEvaluate and select new suppliers based on quality, price, delivery times, and overall service.

oResolve any issues related to product quality, delivery delays, or discrepancies.

Basic Accounting with GST Knowledge preferable.

Cost Control & Budgeting

oMonitor purchasing costs and identify opportunities for cost savings without compromising quality or delivery standards.

oAssist in managing the department's procurement budget, ensuring purchases align with overall company financial goals.

Accounting & Inventory Management & Stock Control

oDoing Entries of the Invoices, Purchase Bills and Imprest etc.

oEnsure adequate stock levels of HVAC equipment, tools, and materials to avoid project delays.

oMonitor inventory turnover and work with the inventory team to prevent overstocking or stockouts.

Contract Negotiations & Documentation

oNegotiate commercial terms, delivery schedules, and warranty agreements with suppliers.

oMaintain accurate records of all purchase orders, contracts, and correspondence for auditing and reporting purposes.

Quality Assurance & Compliance

oEnsure all procured materials meet industry standards and company specifications.

oStay updated on industry trends, standards, and regulations relevant to HVAC equipment procurement.

Reporting & Documentation

oProvide regular reports on purchase activities, stock levels, and supplier performance to management.

oAssist in the preparation of purchase reports and other necessary documentation for audits.

1.Qualifications:

Bachelor's degree in B.COM, Business, Supply Chain Management, Engineering, or a related field.

1-2 years in a commercial role within the HVAC, construction, or similar industries.

Excellent negotiation skills and the ability to manage supplier relationships.

Proven ability to handle multiple procurement projects simultaneously while adhering to deadlines.

Familiarity with inventory management and stock control practices.

Strong analytical and problem-solving skills.

Proficiency in MS Office

Strong attention to detail, with excellent organizational and time management skills.

Ability to work well under pressure and in a fast-paced environment.

Knowledge of industry regulations and standards related to HVAC equipment and procurement.