Facilities and Admin Coordinator

At Elanco (NYSE: ELAN) - it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We re driven by our vision of Food and Companionship Enriching Life and our approach to sustainability - the Elanco Healthy Purpose - to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals lives better makes life better - join our team today!

Facilities Management:

• Manage and maintain office facilities, including building systems, equipment, and furniture.
• Oversee routine maintenance and repairs, coordinating with vendors and contractors.
• Conduct regular inspections to ensure safety and compliance with regulations.
• Manage office space allocation and planning.
• Oversee office movement and renovations.
• Manage and maintain inventory of office supplies and equipment.
• Negotiate contracts with vendors and suppliers.

IT Infrastructure Management:

• Collaborate with regional IT SPOCs and ensure smooth operations
• Implement and maintain office security systems and protocols, including access control and data security.

Local Procurement:

• Manage the procurement of office supplies, equipment, and services, ensuring cost-effectiveness and adherence to company policies.
• Source and evaluate vendors, negotiate contracts, and manage vendor relationships.

Office Operations:

• Develop and implement office policies and procedures to ensure efficient and smooth operations.
• Manage administrative contractual staff and delegate tasks effectively.
• Oversee mail and courier services.
• Manage office communication systems, including internet connectivity.
• Assist with event planning and coordination.
• Provide general administrative support to other departments as needed.

Client and Visitor Management:

• Manage meeting room bookings and ensure that meeting spaces are properly prepared.
• Provide assistance to clients and visitors as needed.
• Maintain a clean and organized reception area.
• Greet clients and visitors in a professional and welcoming manner.
• Help in Ticket and hotel booking on need basis

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status