Back office admin support

Job Profile: Back Office Admin Support
Position Title: Back Office Admin Support
Location: Remote
Job Type: Full-time
Department: Operations / Administration
About the Company:
EHRsafe is a fast-growing startup focusing on Health IT. We are committed to building
innovative solutions and creating a dynamic, collaborative work environment. As we continue
to scale, we are looking for a motivated, organized, and adaptable individual to support our
back-office operations.
Job Overview:
The Back Office Admin Support will be responsible for handling essential administrative tasks
to ensure smooth day-to-day operations of the startup. This role requires someone who is
highly organized, detail-oriented, and capable of multi-tasking. The ideal candidate will assist in
maintaining administrative records, managing office supplies, supporting team members, and
ensuring efficient processes are in place as the company grows.
Key Responsibilities:
1. Administrative Support:
o
Provide general administrative support to the team, including answering emails,
scheduling meetings, managing calendars, and preparing documents.
o
Handle data entry tasks and maintain accurate records in various systems
(CRM, HRM, etc.).
o
o
Organize and maintain physical and digital filing systems.
Coordinate travel arrangements and accommodation for team members.
2. Office Operations:
o
o
o
Ensure the office environment is organized and well-stocked with necessary
supplies.
Manage office equipment and ensure proper functioning (e.g., printers,
computers).
Assist with onboarding new employees and preparing their workstations.
3. Communication and Coordination:

o
o
o
Act as a liaison between different departments and ensure smooth
communication.
Coordinate meetings, handle internal and external communication, and prepare
reports as needed.
Maintain and update contact lists, schedules, and task trackers.
4. Financial Assistance:
o
Assist with basic bookkeeping tasks such as invoicing, tracking expenses, and
filing receipts.
o
Help with budgeting and preparing financial reports for the management team.
5. Data Management & Reporting:
o
o
Compile and organize data for various reports (sales, HR, operations).
Assist in creating presentations and reports for internal and external
stakeholders.
6. HR Support:
o
Help with recruitment tasks such as posting job openings, tracking candidates,
and scheduling interviews.
o
Maintain employee records and assist with payroll documentation.
7. Customer Support Assistance:
o
o
Assist with customer queries via email or phone.
Help maintain customer databases and order records.
Qualifications & Skills:
●
Educational Background:
o
Bachelor’s degree or equivalent in business administration, office management,
or related field (preferred but not required).
●
Experience:
o
1-2 years of experience in administrative support or office management, ideally
in a startup or fast-paced environment.
o
Experience with office software (e.g., Microsoft Office Suite, Google Workspace,
CRM systems).
●
Skills:
o
o
o
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent communication skills (both written and verbal).
High attention to detail and ability to handle multiple tasks simultaneously.

o
o
o
o
o
Basic knowledge of financial processes and tools.
Proficiency in using office software (Excel, Word, PowerPoint, etc.).
Ability to work independently and as part of a team.
A proactive attitude with problem-solving capabilities.
Knowledge of project management tools (e.g., Trello, Asana) is a plus.
●
Personal Attributes:
o
o
o
Flexible and adaptable to change in a growing startup environment.
High level of integrity, confidentiality, and professionalism.
Positive, can-do attitude with a strong sense of responsibility.
Work Environment:
●
●
●
Fast-paced, collaborative, and innovative.
The role may require occasional overtime depending on business needs.
Ability to work remotely or in a hybrid setup depending on the company’s policies.
Benefits:
●
●
●
Competitive salary (based on experience).
Opportunities for career growth and advancement.
A dynamic and inclusive work culture with a focus on innovation.
How to Apply:
Interested candidates are invited to send their resume and cover letter to team@ehrsafe.com
with the subject line "Back Office Admin Support Application."