Assistant Manager Admin

Role & responsibilities

Administration is responsible for providing administrative support and ensuring the smooth functioning of the corporate office operations. The role involves overseeing office services, maintaining organizational systems, coordinating office-related activities, and assisting in managing the administrative team. The Assistant Manager will help streamline processes, manage resources efficiently, and ensure compliance with office policies and procedures to create an effective work environment.

Key Responsibilities:

1. Office Administration:
• Oversee the day-to-day operations of the corporate office.
• Manage office supplies, inventory, and procure necessary resources.
• Ensure office facilities are well-maintained, including cleaning, repairs, and overall office environment.
• Implement office procedures and systems to improve efficiency.
• Coordinate with vendors and suppliers for office services, equipment, and maintenance.
• Managing company Guest house and allocating rooms as per request and eligibility criteria.
2. Team Support and Coordination:
• Act as a point of contact for administrative staff and address their needs.
• Coordinate with other departments to ensure smooth inter-departmental communication.
3. Meeting and Event Coordination:
• Organize and coordinate meetings, conferences, and company events.
• Ensure proper scheduling of rooms, arranging logistics, and preparing necessary materials.
• Handle travel arrangements for executives and employees as required.
• Processing of travel reimbursement claims for corporate office employees.
4. Documentation and Records Management:
• Maintain accurate and organized office records, office contracts, and invoices.
• Prepare and maintain reports, presentations, and other relevant documents as needed by the administration department.
• Ensure proper filing systems are in place, both physical and digital, for easy access.
• Maintain and process employees PF & Gratuity details and processing the pay outs after employee separation in coordination with HR & Accounts
5. Budget Management:
• Assist in preparing and managing the administrative budget.
• Monitor and track office expenditures, ensuring they align with the allocated budget.
• Identify cost-saving opportunities in administrative processes.
6. Assist in Corporate Policy Enforcement:
• Ensure the enforcement of corporate policies and procedures within the office.
• Report any breaches or issues to senior management and work on solutions to resolve them.

Required Qualifications:

• Education: Graduation
• Experience: At least 3-5 years of experience in an administrative role, with prior experience in a corporate office environment.
• Skills:
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Strong leadership and team coordination abilities.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Familiarity with office equipment, facilities management, and vendor management.

Preferred Qualifications:

• Experience: Experience in corporate administration or office management.
• Certifications: Relevant certifications in administration or office management.

Skills: Knowledge of project management tools and systems