Assistant To Managing Director

Position: Assistant to the Chairman and Managing Director

Location: Based in Mumbai for 3 days, Lonavala for 3 days

(travel and in-transit accommodation provided by the company)

Workdays: Monday to Saturday (6-day work week)

Reporting to: Chairman and Managing Director

Preferred Candidate: Female

Role Summary:

The Assistant to the Chairman and Managing Director will play a vital role in supporting the executive office with high-level secretarial and administrative duties, competitor research, and strategic insights. The ideal candidate should be proactive, possess excellent communication skills, demonstrate strong research abilities, and have an active interest in social media and content creation. This role requires a commitment to maintaining confidentiality and discretion, flexibility in working hours, and a willingness to take on a wide range of tasks. The candidate will have the potential to grow within the organization, with a trajectory to progress towards senior management or head of department (HOD) level roles.

Key Responsibilities:

1. Executive Support:

• Manage daily schedules, appointments, and correspondence for the CMD.
• Organize and coordinate meetings, presentations, and other executive-level events.
• Prepare and edit documents, reports, and presentations as required by the CMD.
• Handle travel arrangements, itinerary planning, and logistics for the CMD.

2. Research & Competitor Analysis:

• Conduct regular research on industry trends, competitor activities, and market updates.
• Compile reports with insights and strategic recommendations based on research findings.
• Support CMD in strategy sessions by providing relevant information and analysis.

3. Social Media & Content Interest:

• Assist in creating and reviewing social media content or other communications as required.
• Monitor social media channels for industry updates, brand mentions, and engagement opportunities.
• Provide insights into content creation trends, supporting CMD in relevant marketing and branding activities.

4. Confidentiality & Discretion:

• Handle sensitive information with a high level of discretion and confidentiality.
• Manage confidential files, documents, and other records for the CMD office.

5. Proactive & Flexible Working Hours:

• Be available to work flexible hours as per the needs of the CMD.
• Willingness to take on additional responsibilities beyond routine tasks, demonstrating readiness to support the CMD.

6. Growth and Development:

• Demonstrate leadership potential with an aim to advance within the organization.
• Exhibit a proactive approach in learning and adapting to new responsibilities.

Key Requirements:

• Bachelors degree in Business Administration, Communications, or a related field.
• Minimum 5 years of experience in a secretarial or executive assistant role, preferably supporting C-level executives.
• Strong command of English, both written and verbal, with excellent communication skills.
• Exceptional organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Active interest in social media platforms, content creation, and digital trends.
• High level of proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Willingness to travel between Mumbai and Lonavala as per the role requirements.
• Ability to maintain confidentiality and exercise discretion at all times.

Compensation & Benefits:

• Competitive salary commensurate with experience.
• All travel and in-transit accommodation costs will be covered by the company.
• Opportunities for professional growth and career advancement within the organization.