Front office / Reception Executive

Role & responsibilities

Receptionist Duties:

• Greet visitors and clients in a friendly and professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage appointment scheduling and calendar coordination.
• Receive and sort mail, deliveries, and packages.
• Maintain and update visitor logs.
• Direct visitors to the appropriate personnel or departments.
• Ensure the front desk area is clean, organized, and presentable at all times.

Administrative Duties:

• Manage office supplies and inventory, ensuring everything is stocked and ordered as needed.
• Assist with basic bookkeeping tasks (e.g., processing invoices, handling expenses).
• Handle data entry, filing, and document organization.
• Assist in preparing reports, presentations, and other business documents.
• Maintain and update company records and databases.
• Coordinate meetings, events, and company functions.
• Provide general clerical support to various departments as required.
• Help with scheduling and supporting internal and external communications.

Preferred candidate profile

• Graduation in any stream.
• Previous experience in a receptionist or administrative role preferred.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time-management and organizational skills.
• Ability to multitask and handle sensitive information with discretion.
• Friendly and professional demeanor.
• Attention to detail and ability to follow procedures.