Executive Officer - Administration (2-5 Years)

Role & responsibilities

Office Management

• Ensure that the office is well cleaned and presentable at all times.
• Taking care of all security related complaints & escalations.
• Ensure maintenance of security gadgets and systems, timely checking of recording, back-up
• Solve staff complaints related to office maintenance. Attend to employee inquiries, concerns and grievances and provide necessary assistance and action to solve matters.
• Keep track on electrician, plumber, carpenter for any repair work in the premises.
• Checking and processing of office Maintenance and Electricity bills to Administrative Deptt and coordinate for their timely payment
• Responsible for overall working of the Pantry. Ensuring that stock is maintained for basic food items like sugar, tea, coffee, biscuits etc. Ordering the same in case of shortages.
• Issuing and maintaining the record of office items such as Laptop, Camera, Office Stamps, Headphones, and Projector etc.
• Procurement of stationary items as and when required by the staff.
• Assist the staff members during their requirement for photocopy, binding of documents, packaging and sending them for air cargo and courier.
• Prepare and maintain approved vendor list from which purchases have to be made.
• Inviting and checking Quotations for any requirement in the company and get approval of quotations from the Directors.
• Preparing and issuing of purchase orders.
• Administer and control budget for equipment and supplies.
• Repair and maintenance of official vehicles through authorized service center.
• Maintenance of Printing Machine, computers, and all type of hardwares in the organization.
• Call an approved Computer Maintenance Company in case any computer related problem occurs.
• Check the bills of Water Supply and Tea supply at the end of the month.
• Coordinate with Staff members staying late and arrange for
• Drop facility for the female staff
• Snacks and dinner for the staff members.

Travel Management

• Book train tickets/ Air tickets, hiring taxies, pickups, and Accommodation for employees, Guest and other stake holders.
• Domestic & International Ticketing, Visa processing, Forex, Travel insurance, Guest House, Hotel booking etc
• Travel management of all staff during official tours.
• Event Management
• Banking- Opening and closing of Salary accounts of staff members, Bank work
• Bill Follow up, preparation of bills , fill follow-up with client and vendors.

Preferred candidate profile

a) Good Software Skills

b) Communication Skills -Written/Verbal/Dispatching

c) Graduate/Post Graduate with Min 2 Years of experience

d) Billing Experience