Immigration Coordinator

Role Summary:

Implement and executes mobility programs and services supporting employee short- and long-term transfers, assignments, country entry and domestic or international relocation. Advises on mobility policies and practices; gathers and completes required information and applications for processing. Facilitates immigration status applications and employment authorization for employees and candidates. Serves as partner and point of contact with counsel, government agencies and third-party vendors providing immigration, relocation and mobility support. Assists in communicating relocation packages; answers questions and resolves escalated issues from employees. Stays current with laws, regulations and procedures governing international mobility and immigration.

Key Responsibilities

• Facilitation of Long and Short-Term Assignments and business visa applications
• Process Work visa requests for Europe, Middle East and Asia Pacific globally by partnering internally within the team and with the attorneys/vendor partners
• Track the Visa / Residence Permit / BRP expiry and initiate the extension timely to ensure the immigration status is maintained Immigration Compliance management

• Preparation for Visa interviews: Assist the employees for their visa interview preparation. This will include, providing them company documentation, briefing on visa interview process. Collect the information on interview experience at the consulate. Observe rejection trends and apply learning’s from the trends for future cases.
• Research and Networking: As needed by the company research for Immigration processes for new geographies and consular procedures. Design document and implement the processes for new geographies.
• Contract Management: Administration of contracts with relocation/Immigration vendor partners and timely renewal of the contracts due to expire following processes defined by the legal team
• Stays current with laws, regulations and procedures governing international mobility and immigration.
• Work with HR Business partners, Finance, HR Operations, legal team and managers to ensure a smooth transition for all assignees globally. This includes being partner to business team members and Business during assignment planning stage, visa and immigration process, relocation benefits administration, extensions if needed and up to the assignee repatriation Open to taking on new/ additional responsibility

Minimum Requirements

• Bachelor’s degree
• 2-3 years of Immigration experience handling Europe, Middle East and Asia Pacific visa & Work permit applications (end to end)
• Exceptional customer service orientation
• Excellent oral and written communication skills
• Ability to interact effectively with all levels of management and team members
• Highly organized
• Demonstrated ability to multi task in a dynamic environment