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Admin Associate
Cyboard School
posted 29d ago
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Job Description
The Admin Associate plays a crucial role in supporting the efficient operation of the organization. They are responsible for ensuring smooth administrative processes and providing essential support to various departments and teams.
- Manage and coordinate office activities and operations to secure efficiency and compliance with company policies
- Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
- Perform a variety of administrative and clerical tasks, including managing phone calls, correspondence, and filing
- Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Principal.
- Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.
- Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
- Support the HR department with administrative tasks, including organizing and maintaining employee records
- Manage calendars, schedule meetings, and make travel arrangements
- Assist with the organization of internal and external events
- Order office supplies and maintain inventory levels
- Handle sensitive information in a confidential manner
- Assist in the onboarding process for new employees
- Provide general support to visitors
- Address employees and clients queries regarding office management issues
- Coordinate with IT department on all office equipment
- Contribute to team effort by accomplishing related results as needed
- Assist in budget tracking and expense report preparation
- Manage and update databases with confidential business information
- Performs high-volume data entry using word processing, spreadsheet, database, or other computer software
Required Qualifications:
- Proven experience as an administrative assistant or relevant role
- Proficient in Microsoft Office Suite
- Knowledge of office management systems and procedures
- Excellent time management and multitasking abilities
- Strong organizational skills with the ability to prioritize tasks
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus
- Ability to work independently and as part of a team
- Knowledge of basic bookkeeping principles and office management systems and procedures
- Familiarity with office equipment, such as printers and fax machines
- Professional attitude and appearance
- Ability to maintain a high level of confidentiality
- Flexibility and adaptability to fast-paced and changing environments
- Knowledge of data analysis and report writing is a plus
Employment Type: Full Time, Permanent
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Strict timing
Monday to Saturday
No travel
Day Shift
Cyboard School Benefits
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