Founder's Office / Executive Assistant

About Us:.

Were a creative branding agency specializing in strategy, design, websites, and marketing.

We thrive on delivering exceptional work while managing multiple dynamic projects.

To streamline operations and ensure no task is left behind, were seeking an intelligent, proactive, and organized Founder's Office / Executive Assistant to act as a vital bridge between the Founder and our teams.

Role Overview:.

This role goes beyond traditional administrative tasksâ"”its about leadership, accountability, and execution.

As the Founder's Office / Executive Assistant, you will coordinate between teams, track deliverables, and ensure projects move seamlessly from ideation to implementation.

Your ability to manage workflows, anticipate needs, and foster collaboration will be critical to ensuring the Founders vision is realized across the agency.

Key Responsibilities:.

Leadership & Coordination:.

Act as the key liaison between the Founder and all internal teams, ensuring clear communication and alignment.

Streamline project execution by breaking down tasks, assigning responsibilities, and tracking progress.

Hold teams accountable for deadlines and deliverables, ensuring smooth implementation.

Project Management Support:.

Example:Oversee end-to-end tasks for updating the agency websiteâ"”ensuring copywriting, design drafts, revisions, and final implementation happen on time.

Take ownership of delegated tasks to ensure nothing gets stalled amidst competing priorities.

Daily Reporting & Accountability:.

Collect, analyze, and summarize daily reports from team leads for the Founder.

Provide actionable insights and ensure timely escalation of challenges or delays.

Administrative & Presentation Support:.

Manage the Founders calendar, schedule meetings, and prepare agendas.

Draft, proofread, and edit presentations, proposals, and other documents as required.

Take meeting minutes, follow up on action items, and ensure all resources are prepared in advance.

Communication Management:.

Act as the Founders representative in internal communications, relaying key messages and priorities.

Prioritize and respond to emails and correspondence professionally and efficiently.

Operational Streamlining:.

Identify bottlenecks in workflows and suggest improvements.

Ensure agency processes are implemented and followed across teams.

Qualifications:.

Experience:.

Minimum 2 years in a similar role supporting high-level executives or founders, ideally in an agency or creative environment.

Skills & Traits:.

Exceptional organizational and time-management skills.

Strong written and verbal communication skills, with the ability to influence and inspire teams.

Leadership qualities with the ability to work across diverse teams.

Tech-savvy, with proficiency in productivity tools like Active Collab, Google Workspace, Canva.

A proactive problem-solver who can anticipate needs and act independently.

Education:.

Bachelors degree in Business Administration, Communications, or a related field (preferred but not mandatory).

What We Offer:.

A chance to work at the heart of a thriving branding agency and make a direct impact.

A collaborative, energetic, and growth-focused work environment.

Competitive compensation and career development opportunities..