AM/Manager - Admin

Role & responsibilities:

The purpose of this position is to provide a full spectrum of Admin services to the expats staff at CONTEC group in Nigeria. The role will be responsible for day to day activities related to Expatriate Management, Guest Houses, Vehicle & Fleet Management etc and will report to the HR Head for the location.

Key Responsibilities:

• Will be responsible for end to end expatiate management for all kinds of admin related work. 
• Will be responsible to make arrangements for guests / staff (Expats) arriving and departing
  Nigeria. Arrange for their pickup and drop at the airport and assign MOPOL if needed.
• Will be responsible to make arrangements for accommodation and logistics of Guests / Staff coming for short business trips to Nigeria in company guest houses/ hotels.
• Will be responsible to make the houses ready for Expats on family status. (Furniture / Electrical Appliances installation etc.)
• Will be responsible to maintain the company guest houses / family accommodation / bachelor accommodation for all kinds of Electrical / Plumbing repairs and maintenance.  Will be responsible to ensure that the company guest house policy is adhered strictly.
• Will be responsible to provide hard furnishings and electrical appliances as per the company policy. Will be responsible for repair and maintenance of electrical appliances.
• Will be responsible to maintain the asset register / inventory list provided to expats. (Hard Furnishing/ Cooking Utensils / Appliances) and ensure the items are handed over to the company in running condition at the time of separation.
• Will be responsible to provide a vehicle to expat staff or family members undergoing medical treatment. Help the concerned staff in getting the medical insurance benefits by assisting in submitting the reimbursement claim form and liaison with the insurance company.
• Will be responsible to maintain the Company vehicle records, registration paper records, (Repair & Service), log books and fueling of the vehicles. Ensure timely servicing , fueling of the vehicles.
• Will be responsible to get the CUG Recharge / Electricity recharges / DSTV recharge / Office Wi-Fi / Rent for LSDPC flats.
• Will be responsible to maintain proper hygiene at the company guest house and Office premises.
• Will be responsible to manage the vendors (Security / Housekeeping) at the guest house and Office.
• Maintaining attendance record for housekeeping staff deputed at the Office premises.
• Will be responsible to fill any ad hoc job given based on the need of the business.
• Will be responsible to check and verify all the bills for expenses related to guest house / company accommodation / repairs / routine service of vehicle.
• Share Admin / Fleet related MIS on a daily basis for all the open cases in Admin / Fleet.
• Maintain proper documentation for all Admin / Fleet related work to cater to Internal / External Audit requirements.
• Ensure all the Admin / Fuel imprest is settled on a monthly basis.

Technical and Behavioral Skills:

• Excellent Interpersonal, Communication, presentation and persuasive skills to influence Senior Management and put across the viewpoint clearly.
• Sound Knowledge of HR concepts, processes and policies & a flair to move in different cultures.
• Strong execution ability with process orientation.
• Ability to work under pressure, Challenging work environment and tackle HR issues in a positive way.
• Strong people management and relationship building skills and a high degree of integrity.

Perks and benefits:

Furnished Accommodation, Transportation, Medical Cover, Home Travel,Visa Tcikets etc