Assistant Manager - Administrative

Key Responsibilities:

• Purchasing & Bulk Purchasing:
  Oversee the bulk purchasing process, ensuring cost-effective procurement of goods and services. Manage inventory levels and ensure timely ordering to maintain supply without overstocking.
• Vendor Management:
  Build and maintain strong relationships with vendors and suppliers, ensuring timely deliveries, negotiating favorable terms, and managing vendor performance.
• Team Management:
  Lead and supervise a team of administrative staff, ensuring that all tasks are completed efficiently and effectively. Provide guidance, training, and support as needed.
• Stakeholder Management:
  Coordinate with internal stakeholders to assess and fulfill their administrative needs. Maintain effective communication with senior management and other departments to ensure alignment with organizational goals.
• Database & Excel Management:
  Maintain and update purchasing and inventory databases in Excel, ensuring accuracy and ease of access. Utilize Excel for reporting and analysis of purchasing trends, budget tracking, and vendor performance metrics.
• Administrative Support & Maintenance:
  Ensure that administrative processes are optimized and compliant with organizational standards. Maintain organized records of all administrative activities, including purchasing and vendor transactions.
• Reporting & Documentation:
  Prepare and maintain accurate reports on purchasing, stock levels, vendor performance, and team performance. Ensure proper documentation for audits and compliance purposes.