Administrative Assistant

• As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members
• Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day-to-day operations

Key Responsibilities:

• Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel
• Coordinate and schedule appointments, meetings, and events for executives and team members
• Maintain office supplies and equipment, and place orders when necessary
• Prepare and distribute internal and external correspondence, memos, and reports
• Assist in drafting, proofreading, and editing documents, presentations, and reports as required
• Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality
• Handle travel arrangements and accommodations for employees or visitors as needed
• Process and record expenses, invoices, and reimbursements in accordance with company policies
• Assist in the preparation and coordination of company events, workshops, and conferences
• Handle general administrative duties such as photocopying, scanning, and filing documents
• Greet and assist visitors and clients, providing a positive and professional impression of the organization
• Collaborate with other administrative staff and cross-functional teams to facilitate efficient workflow
• Maintain and update company databases and contact lists
• Support HR in onboarding new employees and maintaining employee records
• Follow up on various tasks and deadlines, ensuring timely completion
• Handle sensitive and confidential information with integrity and discretion