Accounts Payable Team Lead

Position Overview:

We are seeking a highly motivated and detail-oriented Accounts Payable Team Lead to oversee Non-Merchandise Invoice Processing, Banking Operations, Vendor Reconciliations, and 1099 Reporting within the Accounts Payable (AP) department.

In this role, you will lead a team of up to six associates, ensuring timely and accurate invoice processing, issue resolution, and vendor management. A strong emphasis is placed on Excel-based reporting and analysis, with NetSuite experience preferred. This position offers an exciting opportunity to drive process improvements and efficiency in a multinational environment.

Key Responsibilities:

1. Non-Merchandise Invoice Processing

• Oversee the end-to-end AP disbursement process for Non-PO and PO invoices (2-way match).
• Manage AP Disbursement email queries, ensuring timely issue resolution.
• Conduct AP reconciliations for disbursements across Retail, Brands, and Home Services.
• Perform quality checks and audits for AP Disbursement.
• Supervise data uploads to NetSuite and manage pre-indexing for AP Disbursement.

2. Banking Operations

• Perform vendor database quality checks and manage EFT returns.
• Oversee stop, void, reissue, and query management processes.
• Manage positive pay for paper checks, ensuring accuracy in banking transactions.
• Conduct banking quality control checks to maintain process integrity.

3. 1099 Reporting & Compliance

• Lead the annual 1099 reporting process, ensuring compliance with IRS regulations.
• Oversee data collection, validation, and submission for accurate 1099 reporting.

4. Reporting & Process Optimization

• Generate and analyze reports for Retail, Brands, Home Services, and other AP activities.
• Identify opportunities for process improvements and implement best practices.

5. Cross-Training & Support

• Collaborate with the Merchandise Invoice Processing team for additional support when needed.
• Assist in Vendor Onboarding to ensure a smooth integration and compliance process.

6. Stakeholder Collaboration & Vendor Management

• Manage vendor communication, including engagement with top vendors to resolve issues.
• Work closely with internal teams to address escalations and ensure process alignment.
• Ensure compliance with company policies and procedures.

Qualifications & Skills:

Minimum Requirements:

• Bachelors degree in Accounting, Finance, Business Administration, or a related field.
• 5+ years of experience in Accounts Payable within a multinational company, including at least 2 years in a leadership role.
• Proficiency in Excel for reporting, data analysis, and quality checks.
• Strong understanding of EDI processing and vendor onboarding best practices.
• Excellent problem-solving, organizational, and multitasking abilities.
• Strong communication and leadership skills with the ability to manage a team effectively.

Preferred Skills:

• Experience with NetSuite or similar ERP systems (strongly preferred).
• In-depth expertise in non-merchandise payables, disbursement processes, and vendor reconciliations.