Accounts Payable Associate

Position Overview:

We are seeking a detail-oriented Accounts Payable Associate to join our team, focusing on Non-Merchandise Payables, Payments, and Vendor Reconciliations. Reporting to the Accounts Payable Team Lead, this role is responsible for processing invoices, handling banking operations, managing vendor reconciliations, and supporting various accounts payable (AP) functions.

This is an excellent opportunity for professionals looking to build a career in Accounts Payable and Vendor Management within an international organization.

Key Responsibilities:

1. Non-Merchandise Invoice Processing

• Process Non-PO and PO invoices (2-way match) accurately and in a timely manner.
• Manage and respond to AP Disbursement email queries.
• Assist with AP reconciliations for disbursements and data uploads to NetSuite.
• Perform quality checks throughout the AP Disbursement process.

2. Banking Operations

• Conduct vendor database quality checks and manage EFT returns.
• Assist with stop, void, reissue, and query management processes.
• Support positive pay for paper checks and other banking-related tasks.
• Maintain quality control over checks and banking transactions.

3. Vendor Reconciliations

• Manage cash-in-advance reconciliations.
• Perform regular vendor reconciliations to ensure accurate financial records.

4. Reporting & Issue Resolution

• Generate reports related to AP controls and respond to ad-hoc requests.
• Monitor AP queries and collaborate with teams to resolve issues promptly.

5. Cross-Training & Support

• Participate in cross-training to support Merchandise Invoice Processing and Vendor Onboarding when needed.

Qualifications & Skills:

Minimum Requirements:

• Bachelors degree in Accounting, Finance, or a related field (preferred).
• Minimum 2 years of experience in Accounts Payable or related processes.
• Strong Excel skills for data entry, reporting, and analysis.
• Excellent attention to detail, organizational skills, and problem-solving abilities.
• Ability to work collaboratively in a team and manage multiple tasks efficiently.

Preferred Skills:

• Experience with NetSuite or similar ERP systems (strongly preferred).
• Prior experience in non-merchandise payables, banking operations, and vendor reconciliations.
• Exposure to international finance operations is an advantage.