Deputy Manager - Techno Commercial

Qualification : BE/ B. Tech (any discipline)

Experience : 7-12 Years

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR.
• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc. )
• Strategic Sourcing for Capex, Opex, Bulk Material & Services for operation and maintenance of wind power plant
• Contribute to the strategic sourcing process by participating in activities such as:
  Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI) document for bidder evaluation
• Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
• Preparation of the Request for Proposal (RFP) document
• Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations with shortlisted bidders.
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
• Contract Preparation and Order Placement
• Prepare contract document as per stated protocols & standard templates
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
• Maintain the contract document for future reference as per defined document management policy
• Send the contract to vendor and all identified stakeholders
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
• Procurement through Rate Contracts:
• Based on approved NFA, prepare, review and issue rate contracts
• Prepare master outline agreement (OA) in ERP system based on rate contract
• Prepare PO / SO for procurement under valid rate contract
• Supplier/ Vendor Identification and Onboarding
• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of documents
• Coordinate with Quality/Engg /User team for vendor assessment if required
  If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
• Input required data and documents into the MDG Ariba system to get vendor code created in SAP