Personal Assistant cum Admin

Job Description: PA cum Admin

Job Title: PA cum Admin
Department: Administration
Location: Andheri West, Mumbai

Job Summary:

We are seeking a reliable and proactive Personal Assistant cum Admin to provide high-level administrative support to our executive team while also managing various office and administrative functions. This role is ideal for someone who is organized, detail-oriented, and can efficiently multitask to assist in the smooth operation of our office.

Key Responsibilities:

1. Personal Assistance:

• Serve as the primary point of contact between the executive team and internal/external stakeholders.
• Manage the executives schedule, including appointments, meetings, and travel arrangements.
• Prepare and organize meeting materials, agendas, and minutes.
• Handle confidential information with integrity and professionalism.

2. Administrative Support:

• Maintain office supplies, managed inventory, and oversee office equipment maintenance.
• Coordinate with vendors, service providers, and suppliers for various office needs.
• Prepare reports, presentations, and correspondence as required by the executive team.
• Handle incoming calls, emails, and correspondence, ensuring timely responses.

3. Event and Meeting Coordination:

• Assist in planning and coordinating events, meetings, and conferences.
• Arrange travel itineraries, accommodations, and logistics for executives and visitors.
• Coordinate office events, celebrations, and activities, ensuring smooth execution.

4. General Office Support:

• Greet visitors and assist with general inquiries.
• Oversee the cleanliness and organization of the office space.
• Support other departments with various administrative tasks as required.

5. Vendor Sourcing and Onboarding:

• Identify, evaluate, and onboard reliable vendors based on company requirements.
• Conduct background checks and assess vendor credentials and compliance with company standards.
• Negotiate terms, pricing, and contracts with vendors to ensure cost-effectiveness and quality.

6. Procurement and Order Management:

• Place orders for goods and services according to organizational needs.
• Track and monitor order status, delivery timelines, and follow up on delays.
• Ensure all procurement activities comply with internal policies and budget requirements.

7. Documentation and Compliance:

• Maintain accurate records of contracts, invoices, and purchase orders.
• Ensure vendor contracts comply with company policies and legal requirements.
• Manage vendor databases, updating contact information and other relevant details.

Key Qualifications:

• Education: Bachelor's degree in Business Administration or related field preferred.
• Experience: Minimum of 5 years in a similar role.
• Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Communication: Strong verbal and written communication skills.
• Organization: Excellent organizational and multitasking abilities.
• Confidentiality: Demonstrated ability to handle confidential information with discretion.

Female candidates preferred

hrc@centrixhealthcare.com