700 Calendar Management Jobs

Responsibilities

* Calendar Management & Scheduling:

* Maintain the Director's calendar, prioritizing appointments, meetings, and deadlines.

* Schedule meetings, manage conflicts, and ensure smooth transitions between activities.

* Prepare agendas and briefing materials for meetings.

* Communication & Correspondence:

* Manage the Director's email inbox, filtering and prioritizing messages.

* Draft and proofread professional correspondence, including emails, letters, and presentations.

* Travel Arrangements & Logistics:

* Organize domestic and international travel arrangements, including booking flights, hotels, and transportation.

* Manage travel expenses and ensure timely reimbursement.

* Oversee logistics for meetings and events, ensuring smooth execution.

* Project Management & Support:

* Assist the Director with ongoing projects, providing research, data collection, and analysis a s needed.

* Prepare presentations and reports for meetings.

* Follow up on action items and deadlines, ensuring project completion.

* Office Management:

* Maintain an organized and efficient office environment.

* Manage office supplies and equipment.

* Coordinate with other department heads for monthly review meetings.

* Visitor Management for Key Clients or visitors meeting the director

* Excellent organizational, time management, and prioritization skills.

* Strong communication (English), interpersonal, and relationship-building skills.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency in AI tools.

* Ability to work independently, manage multiple tasks simultaneously, and meet deadlines.

* Discretion and ability to maintain confidentiality.

* Strong attention to detail and a commitment to accuracy.