As an Admin assistant, your main responsibilities are:
- Overall Budget coordination & follow up with different departments.
- To handle entire process of purchase order management including, Quotation, purchase order placement timely delivery/services & GR payment processing.
- Ensure all best practices of purchasing to be followed including PO compliance.
- Communicate and Submit employee and office expenses reports and reimbursement requests to head office.
- To check & prepare all outbound invoices. The consignment pickup & delivery to be monitored.
- Vendor registration
- Follow up for AMC visits
- To ensure on time payments by monitoring invoice processing, GR , invoice booking.
- Greet and assist Visitors and Vendors while visiting.
- Assist in onboarding new employees.
- Maintain and organize office files, documents, and records like Safety, Quality Training Records, Gate Pass, etc.
- Order and maintain office supplies and equipment like blank papers, stationary items, printer cartridges etc.
- Organize, file, and retrieve documents and records as needed
- Ensure the confidentiality and security of sensitive information
- Preparing Acknowledge Letters for sending Materials/Equipment on Returnable Gate Pass
- Set up and prepare meeting rooms for Townhalls, Off-site, Team Building Events, Mancom Visits etc.
- Coordinate and plan company events and functions in Bangalore by coordination with R&I Mumbai HR team.
- Organize celebrations of Bangalore Team members by arranging cakes and cookies.
- Co-ordinate and Arrange travel itineraries like cab/car, accommodations, and transportation for employees vising R&I Mumbai for internal/External trainings.
- Calendar management of Head of Advance Research
To succeed in this position, you have:
- Bachelors/Masters degree with 4 to 5 years work experience in a similar area
You have :
- Excellent communication skills
- Open mindset and flexible to work with people from diverse cultural backgrounds.
Employment Type: Full Time, Permanent
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