Senior Administrator, Office & Facility

Office Administration:

• Oversee day-to-day office administration tasks, including managing office supplies, equipment, and other office-related services.
• Ensure smooth office operations by maintaining inventory, ordering office supplies, and managing vendor relationships for office materials.
• Support HR and IT departments in managing the onboarding and offboarding processes for employees (e.g., preparing workstations and managing access).
• Serve as the point of contact for internal employee inquiries related to office resources and administrative services.
• Assist in scheduling and coordinating meetings, events, and other office-related activities to support business needs.
• Assist in organising overseas guest hotel reservations, local transportation arrangements, etc.

Facility Operations & Maintenance:

• Oversee the daily operations of the office building(s) including HVAC, electrical, plumbing, janitorial services, and other facility systems.
• Ensure all systems and equipment are operating efficiently and safely.
• Conduct regular inspections of the facilities to identify areas requiring maintenance or improvements.
• Manage facility-related budgets, including forecasting expenses and managing costs.
• Coordinate and oversee preventive maintenance programs for all building systems.

Vendor & Contractor Management:

• Liaise with external contractors, service providers, and vendors to ensure quality service delivery and compliance with contracts.
• Negotiate contracts and oversee the work of contractors for construction, maintenance, and other facility-related projects.
• Ensure vendors meet performance standards and adhere to safety regulations and timelines.

Space Planning & Office Layout:

• Oversee space planning and office layout to maximize utilization and efficiency.
• Manage office moves, renovations, and redesigns to support business needs and employee satisfaction.
• Collaborate with BRKR division managers, Finance, IT, and other departments to optimize the office environment.

Safety, Security & Compliance:

• Develop and implement facility safety programs in compliance with local laws and company policies.
• Ensure the office building complies with all relevant regulations (OSHA, fire codes, building codes, etc.).
• Oversee building security, including access control, surveillance systems, and employee safety procedures.
• Lead emergency preparedness and disaster recovery planning.

Budget & Financial Management:

• Prepare and manage facility budgets, ensuring cost-effectiveness while maintaining high standards of quality.
• Monitor and report on facility-related expenses and implement cost-saving measures where possible.

Employee Engagement & Support:

• Address employee facility-related concerns and ensure a high level of satisfaction with the workplace environment.
• Serve as a point of contact for building-related issues and resolve them promptly.
• Provide ongoing communication regarding office policies, changes, and improvements.

Qualifications:

• Bachelors degree in Facility Management, Business Administration, or a related field (or equivalent work experience).
• Minimum 3-5 years of experience in facility management, office management, or related roles.
• Strong knowledge of building systems, operations, and maintenance procedures.
• Familiarity with health, safety, and environmental regulations.
• Experience with budget management and cost control.
• Excellent communication, organizational, and problem-solving skills.
• Proficiency with facility management software and MS Office Suite.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Strong leadership abilities and the ability to work independently and as part of a team.
• Experience with corporate office environments and multi-location management.
• Knowledge of sustainability practices in facilities management.

Bruker is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.